This Solicitation opportunity from Ohio was posted on August 6, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The City of Dayton in Ohio is seeking proposals for an enterprise planning (ERP) software and implementation services through RFP 25-017IT. The solicitation was posted on August 6, 2025, with a deadline for electronic proposals set for September 24, 2025, no later than 1:00 PM Eastern Standard Time. The project involves selecting a vendor capable of delivering comprehensive ERP solutions, with contract values estimated between five million and twenty million dollars. The procurement is open to qualified organizations, and interested parties are directed to submit their proposals via email to the City’s Procurement Department. Additional details and the proposal submission portal can be accessed through the city’s official bidding website. The contract aims to enhance enterprise planning capabilities for the city’s operations, emphasizing the importance of timely and competitive proposals from experienced vendors.
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HighAI Summary for RFP 25-017IT Attachment 10 - Data Conversions: This document is Attachment 10 for RFP 25-017IT from the City of Dayton, OH. It provides a detailed data conversion matrix for an ERP implementation, listing specific data sets (General Ledger, Payroll, Income Tax, etc.), their sources (Banner Oracle DB, SQL, Excel), and estimated record counts. It requires vendors to indicate agreement, pricing, and estimated consulting/client hours for the conversion of these records.
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HighAI Summary for RFP 25-017IT Attachment 11 Cost: A cost proposal template for the City of Dayton, OH, under RFP 25-017IT. The document contains four schedules for pricing: a cost summary, SaaS software fees (years 1-5), professional service fees broken down by project phase (Planning, Knowledge Transfer, Design, Build, Testing, Training, and Closure), and other fees.
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HighAI Summary for RFP 25-017IT Attachment 12 - Contract Boiler Plate: This document is Attachment 12 to RFP 25-017IT, providing the standard contract boiler plate and agreement terms for professional services. It outlines tax exemptions, proposer affidavits, financial obligations, and affirmative action assurances. Additionally, it defines the legal articles of the agreement, including the term (ending December 31, 2027), compensation, standard of care, indemnification, and specific insurance requirements (General, Auto, Employers', and Professional Liability).
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HighAI Summary for RFP 25-017IT Attachment 13 - Vision and Purpose Overview: Attachment 13 for RFP 25-017IT outlines the vision and purpose for the City of Dayton's ERP Replacement Project. The document describes the transition from the outdated Banner system to a modern, integrated ERP platform to improve financial, procurement, HR, budgeting, and grant management processes, including income tax administration. It emphasizes a shift toward data-driven operations, business process improvement, and interoperability with third-party systems.
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HighAI Summary for RFP 25-017IT Attachment 14 Reports: This document is Attachment 14 of RFP 25-017IT for the City of Dayton, OH. It consists of a detailed reporting requirements matrix for an accounting/GL system, including specific report names, descriptions, and a vendor response section to indicate if requirements are met via standard features or custom development.
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HighAI Summary for RFP 25-017IT Attachment 2 - Proposer Statement: A formal acknowledgment form for RFP 25-017IT requiring the proposer to certify they have reviewed the project scope and requirements. It includes a section for the vendor to list and initial all received addendums to avoid proposal rejection.
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HighAI Summary for RFP 25-017IT Attachment 3 - Professional Services Background: This document is Attachment 3 of RFP 25-017IT, serving as a template for proposers to provide their professional services background. It requires the vendor to submit corporate information, firm history regarding ERP services, a list of recent relevant projects, firm size, and a consulting team experience matrix.
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HighAI Summary for RFP 25-017IT Attachment 4 Professional Services Reference: A reference submission form for RFP 25-017IT requiring proposers to provide three professional services references. The document includes structured tables for vendor background, project scope (Financials, HR/Payroll, and Other), technology roles, and deployment details.
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HighAI Summary for RFP 25-017IT Attachment 5 - Technology Deployment: This document is a technical questionnaire attachment for RFP 25-017IT, requiring vendors to provide detailed specifications regarding technology deployment. It covers deployment types (On-Premise vs. Hosted), data center locations, hardware/network requirements, historical availability, update processes, security protocols (SSO, MFA, encryption), data breach protections, and proposed Service Level Guarantees (SLAs).
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HighAI Summary for RFP 25-017IT Attachment 6 - Project Expectations: Attachment 6 for RFP 25-017IT, issued by the City of Dayton, OH. This document serves as a questionnaire for vendors to confirm their agreement with project expectations regarding software licensing, project management, deliverables (including OCM, training, and testing), and specific contract terms such as limitation of liability and personnel stability.
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HighAI Summary for RFP 25-017IT Attachment 7: Functional Requirements: A functional requirements matrix for an ERP system procurement by the City of Dayton, OH. The document outlines specific technical and operational requirements across categories such as General System capabilities, Security, and Workflow, requiring vendors to indicate their level of compliance using a standardized response code (e.g., Y, Y-ND, N, I).
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HighAI Summary for RFP 25-017IT Attachment 8 Project Staffing: This document is a project staffing template (Attachment 8) associated with RFP 25-017IT. It provides a structured format for vendors to submit estimated staffing levels across various roles (Project Manager, Finance, HR/Payroll, Budget, Technical) over a 30-month period.
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HighAI Summary for RFP 25-017IT Attachment 9 Interface List: An interface list for the City of Dayton, OH, as part of RFP 25-017IT. The document defines the current system landscape (including Accela, ArcGIS, and Banner), data elements, and the City's plan for each system (Keep or Replace). It provides a structured template for vendors to provide recommendations on integration direction, frequency, and pricing for the new ERP solution.
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HighAI Summary for RFP 25-017IT Enterprise Resource Planning (ERP) Software and Implementation Services: The City of Dayton, Ohio, is soliciting proposals for the procurement and implementation of an Enterprise Resource Planning (ERP) system. The scope includes financial, purchasing, budgeting, capital asset, human resources, payroll, and CRM software for income tax collection. The project, titled 'Innovate Dayton,' aims to replace the legacy Banner system. Proposals are due by September 24, 2025, at 1:00 PM EST.
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PDF, Low prioritysupporting-document
LowAI Summary for RFP 25017IT Attachment 1 - Signature Page: A signature page attachment for RFP 25017IT, requiring the submitting vendor to provide company details, authorized representative signatures, and contact information to formally propose fulfillment of the contract obligations.
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