RFP-25-105 Substation Maintenance Testing, Advisory, & On-Call Services

The City of Banning is issuing a Request for Proposal (RFP-25-105) to engage a qualified firm or individual capable of providing comprehensive substation maintenance testing, advisory services, and on-call support within California. The contract aims to secure a single service provider with demonstrated expertise in electrical substation equipment maintenance, including testing of circuit breakers, relays, transformers, voltage regulators, grounding systems, and auxiliary power systems. The project scope emphasizes detailed pricing proposals, with firm pricing required for at least three years, adjusted annually based on the Consumer Price Index for the Los Angeles-Riverside-Orange County area. The contract size is estimated to range between $500,000 and $2,000,000, reflecting the scope and scale of maintenance and testing services needed. The procurement process involves a comprehensive proposal submission by September 25, 2025, with the primary point of contact being Angelo Heidt. The selected firm will be expected to adhere to the City’s contractual and legal requirements, including compliance with prevailing wage laws, as outlined in the professional services agreement template. Additional documentation includes detailed pricing forms for health benefits scenarios and maintenance services, as well as a standard agreement template that covers scope, performance standards, indemnification, and contractual modifications. The City’s objective is to establish a reliable partnership with a capable provider to ensure the ongoing safety, efficiency, and reliability of its electrical infrastructure through expert testing, maintenance, and advisory services.