RFP 26-026/SC Five (5) -Year Update to the Jefferson County Drainage District No. 6 Hazard Mitigation Plan

Jefferson County Drainage District No. 6 is soliciting proposals for a five-year update to its Hazard Mitigation Plan under RFP 26-026/SC, with submissions due by 2:00 PM CDT on August 27, 2026. The solicitation requires one original and four hard copies of the proposal to be delivered in a sealed, opaque envelope or box clearly marked with the proposal number, name, due date, and the proposer’s name and address, addressed to the Chief Business Officer at 6550 Walden Road, Beaumont, Texas 77707. Late submissions will be rejected, and proposals will be publicly opened in the District’s Board Room with only the firm name read aloud, maintaining confidentiality until award. All proposers must be registered in SAM.gov and not debarred, suspended, or ineligible for federal assistance programs. The work involves updating a hazard analysis and Mitigation Action Plan using a prescriptive approach to address community risks, ensuring compliance with FEMA and Texas Department of Emergency Management standards. The deliverable must be in a commonly used format like Microsoft Word to allow for future District edits and include a detailed schedule and methodology for completing each phase of the update. Proposals must include a completed Cost Proposal using Appendix A, along with required attachments such as the Proposal Submittal Checklist, Conflict of Interest Questionnaire, GFE, HUB Declaration, and Signature Page. Evaluation of proposals will be based on a weighted point system: Implementation Plan (25%), Proposer Qualifications (25%), Cost of Services (20%), Responsiveness to Requirements (15%), and Personnel Qualifications (15%). Awards will be made to the highest-scoring proposal deemed the “Best Proposal.” All proposers must certify compliance with federal and state regulations including non-collusion, anti-lobbying, debarment status, and equal employment opportunity requirements under 2 CFR §200.326 and 41 CFR 60-1.4(b). Proposers must also affirm they are not in violation of Texas ethics laws and will complete Form 1295 if awarded. Insurance requirements include $1 million in public liability and excess liability coverage, with policies written by Texas-licensed insurers and waiving subrogation rights against the District. Workers’ compensation coverage for all project personnel is mandatory, and proprietary information must be clearly marked. The plan must be delivered to the District’s satisfaction,