RFP 27-07 City of Mableton Human Resources Information System (HRIS)

The City of Mableton is soliciting proposals under RFP 27-07 for a secure, cloud-based Human Resources Information System (HRIS) to replace manual processes for approximately 80 active employees. The selected provider will be responsible for the full lifecycle of the solution, including software subscriptions, configuration, data conversion, integrations, testing, training, and ongoing maintenance. Key functional requirements include benefits administration with carrier connections, ACA support, recruiting, onboarding, performance management, and mobile-enabled employee and manager self-service. The project emphasizes data ownership, security, and legal compliance, with a requirement for the contractor to provide a realistic implementation schedule and a five-year total cost of ownership analysis. Award will be based on the best value rather than the lowest price, utilizing a 100-point scoring system that prioritizes functional alignment, implementation approach, technical architecture, and user experience. Proposals must be submitted by November 23, 2026, via email or USB flash drive, and must include specific certifications such as E-Verify affidavits, a non-collusion affidavit, and a drug-free workplace certification. Payment is tied to the acceptance of deliverables and milestones, which require written confirmation from the City's authorized project manager. The City maintains strict standards for digital accessibility and documentation, and the final agreement will cover critical service levels, disaster recovery, and orderly migration assistance.