(RFP) 27-17, Elevator Maintenance and Repairs Services - Annual Contract

Henry County, Georgia, is soliciting proposals for an annual contract to provide comprehensive maintenance, adjustment, replacement, and repair services for eighteen elevators across various county locations. The scope of work includes regular preventative maintenance, routine service visits by competent technicians, and emergency call-back services to ensure all vertical transportation systems remain in safe, first-class operating condition. The initial contract term is one year from the date of execution, with the possibility of two additional one-year renewals. Proposals are due by 3:00 PM on October 6, 2026, and must be submitted via the county eProcurement portal or delivered physically to the Purchasing Department in McDonough, Georgia. Qualified vendors must employ at least two Class I elevator technicians certified by the Georgia Department of Labor and assign a dedicated technician and supervisor to the account. The selection process is based on the highest overall score, evaluating qualifications, experience, and cost, with a local vendor preference for responsive bids within 5 percent of the low bid. Required submission documents include a cost proposal in a separate sealed envelope, a detailed schedule of values, resumes for key personnel, and certifications regarding a drug-free workplace and non-discrimination. Awardees must meet specific insurance requirements, including commercial general liability of 2 million dollars aggregate and automobile liability of 1 million dollars.