RFP 27-999-03 Category 2 E-Rate Network Equipment

The Metropolitan Library System of Oklahoma County is soliciting bids under RFP 27-999-03 for Category 2 E-Rate network equipment to support 21 locations. The procurement focuses on the acquisition of 48-port Layer 2 and Layer 3 POE+ switches, wireless access points, SFP modules, direct attach cables, and associated licensing, including DNA Essentials and DNA Advantage. All proposed hardware must be compatible with the library's existing Cisco or Meraki infrastructure. Bids must be submitted via Beacon Bid by November 20, 2026, and must include a Bidder Information Sheet, a completed W-9, an Affidavit for Filing with a Competitive Bid, and the applicable E-Rate Form 470 number. Award decisions will be based on technical compliance, compatibility with existing systems, pricing, vendor reputation, and E-Rate program experience. Preferential consideration is granted to Oklahoma County residents and vendors if their bid price is within 5% or $1,000 of the lowest bidder. The successful contractor must provide an SLA for outages and repairs and maintain comprehensive insurance, including workers' compensation and general liability. Payment for E-Rate eligible items will be handled through the Service Provider Invoicing method following the delivery and acceptance of goods at the destination.