RFP-525-2600000458-1 | KENTUCKY LAW ENFORCEMENT COUNCIL INSTRUCTOR MONITORING

The Kentucky Law Enforcement Council Instructor Monitoring solicitation, numbered RFP-525-2600000458-1, seeks qualified contractors to conduct compliance monitoring audits of certified law enforcement instructors across the Commonwealth. The contract term is scheduled to begin on July 8, 2026, and extend through June 30, 2027, with the possibility of up to four one-year renewals contingent upon funding and approval. Performance will occur at various training sites throughout Kentucky, with final administrative acceptance handled by the Department of Criminal Justice Training in Richmond, KY. Contractors must deliver timely audits, participate in up to eight quarterly KLEC meetings, submit detailed quarterly reports within 30 days of each assignment, and ensure compliance with Kentucky Revised Statutes, administrative regulations, and state data security protocols. All proposed personnel must possess appropriate credentials, and contractors are required to submit resumes and fully burdened hourly and half-day rates inclusive of travel and incidental expenses. Evaluation of proposals will be conducted on a 1,200-point scale, with the Technical Proposal weighted at 60%, the Cost Proposal at 33.3%, and the Oral Demonstration/Presentation at 16.7%. The award will be made through a trade-off analysis, prioritizing overall value over the lowest price. Contractors must be authorized to do business in Kentucky and must carry a minimum of $1,000,000 in Commercial General Liability coverage, verified through ACORD certificates. Additional requirements include adherence to state confidentiality and data breach notification laws, with any breach requiring notification within 72 hours; no subcontracting or assignment is permitted without prior written consent; and all data must be destroyed or returned upon contract conclusion. Proposals must be submitted exclusively via the Kentucky Vendor Self Service portal in three separate documents—Technical Proposal, Cost Proposal, and Proprietary Information—within the 65 MB file size limit, using only Word, Excel, or PDF formats, and must be received by 3:00 PM EST on June 16, 2026. Contractors must also provide notarized affidavits if seeking Qualified or Resident Bidder status under Kentucky law and certify compliance with ethics, civil rights, and debarment requirements, with noncompliance leading to disqualification. Payment is governed by state law, processed within 30 working days upon invoice receipt, using the state-mandated invoice form, and disputes will be resolved under Kentucky law