RFP 527-315 Blewett Pass Trail System Snowmobile Trail Grooming

The Washington State Parks and Recreation Commission’s Winter Recreation Program (State Parks) is soliciting proposals from qualified firms to provide trail grooming services for approximately 70 miles of designated snowmobile trails within the Okanogan-Wenatchee National Forest in Kittitas County and Chelan County, Washington state for the Blewett Pass trail system. Bids are due: Tuesday, October 06, 2026, by 1:00PM, PST. ********** ********** ELECTRONIC BID RESPONSES ONLY: Bid responses will only be accepted electronically via Email/Email Attachment to BidBox@parks.wa.gov (PDF scan encouraged). See Section 5.1 –Submission of Responses for expanded details.********** **********Procurement Coordinator: Danielle Ansell,Contracts@parks.wa.gov Email Inquiries to: Contracts@parks.wa.gov• See also (special communication instructions) §1.6, §5.1., §4.1. WA State’s Official Bid Notification System: Bidders are responsible for properly registering in the Washington’s Electronic Business Solutions (WEBS) system, https://fortress.wa.gov/ga/webs/ and downloading the solicitation document and all appendices and incorporated documents related to this solicitation. WEBS Registration Information:https://des.wa.gov/services/contracting-purchasing/doing-business-state/webs-registration-search-tips. WEBS is the system of record for this competition. Alternatively, you can also access the bid documents for reference purposes at www.parks.wa.gov/contracts by clicking on the State Purchasing link. However, please note that the official channel for notifications and updates is through WEBS and any RFP addenda, amendments or Bidders’ questions-&-answers will only be provided to those bidders who have registered with WEBS. Failure to do so may result in a Bidder having incomplete, inaccurate, or otherwise inadequate information. It is each Bidder’ responsibility to fully read and understand all provisions of this RFP. If a Bidder does not fully understand any portion of this RFP, the Bidder should contact the Procurement Coordinator. It is the responsibility of each Bidder to carefully read, understand, and follow all of the instructions contained in this RFP and all amendments hereto. BACKGROUND Washington State Parks’ Winter Recreation Program has been in existence for 40 years and provides access to winter recreational opportunities for thousands of people across the state each winter. These recreational activities include cross-country skiing, snowmobiling, snow biking, snowshoeing, skijoring, dog-sledding, fat tire biking, and other snow-based activities carried out on lands owned by or administered by State Parks under agreements with other organizations. Over its life, the program has grown exponentially and now includes 136 Sno-Park parking areas statewide for motorized and non-motorized trail access. Some Sno-Parks are shared by both motorized and non-motorized uses. Associated with these Sno-Parks are more than 3,000 miles of winter trails that are provided and maintained in cooperation with federal, state, county and local agencies, snowmobile clubs, ski clubs, private landowners and contractors. State Parks has also designated five snow-play areas that are serviced by Sno-Parks, providing access for tubing and other snow-based recreational activities. The dramatic increase in recreational demand since inception of the program has necessitated an evolving management response to ensure that parking lots are constructed, maintained and plowed, restrooms provided, trails maintained and groomed, signs posted, rules enforced, conflicts resolved, and visitors kept informed. The successful proponent will be providing a valuable service to the public through the Winter. CONTRACT TERM The successful proponent will be awarded a five-year contract to provide winter maintenance services as explained in the scope of work for five winter seasons (typically December 1 through March 31), beginning December 1 and ending April 30. Duration of Contractual Relationship: State Parks plans a potential 10-year relationship broken into two fixed 5-year terms. Prior to the end of the first fixed 5-year term, State Parks and the awarded contractor will meet to discuss entering into a subsequent 5-year term, but a shorter period is allowed, and this will be accomplished via bilateral and mutual negotiation. Prior to the end of the initial up to 10-year relationship State Parks will engage the public, meaning the trail grooming and/or snow removal community via a set of Requests for Information and/or other communication streams to gage if in State Parks opinion there is any meaningful business operations and availability to warrant a new competition. If so, State Parks will compete and if not, a new up to 5-year term with the current contractor will be attempted. Community engagement would be on a similar cycle to gage business operations and availability prior to a new up to 5-year term with the current contractor. This process may continue unless/until State Parks deems it beneficial to compete or the parties are unable to mutually negotiate a new up to 5-year term. It is State Parks’ expectation that this competition will result in a contract with a Bidder that meets the objectives herein. ESTIMATED CONTRACT VALUE Future funding remains subject to available funds and does not guarantee any minimum purchase services. REQUIREMENTS Bidder must be registered to do business in the state of Washington (hold a Universal Business Identifier (UBI). If awarded the contract, the successful bidder must obtain a UBI number within 24 hours to avoid being considered nonresponsive. WASHINGTON STATE PROCUREMENT PRIORITIES & PREFERENCES State Parks will apply the following Washington State procurement priorities and preferences to this Competitive Solicitation which, as set forth in Section 5.3, will impact the evaluation of bids for this Competitive Solicitation: Washington Small Business and/or Certified Veteran-Owned Business: 10 points