RFP-BUCH-270000000141-2 | BUCHANAN HIGH SCHOOL SOFTBALL IRRIGATION

Buchanan Community Schools is soliciting bids for the installation of a complete well and irrigation system for the high school softball field in Buchanan, Michigan. The scope of work includes providing all labor, materials, and equipment to install an irrigation well, a Hunter ICC2 Flow controller located in the softball concession stand, and a full irrigation system. The system must be sized for the softball field with the capacity for future expansion to the area between the softball and baseball fields. Key deliverables include as-built drawings, controller programming, and training for maintenance staff. The project follows a restrictive timeline, with work beginning between June 14 and June 30, 2027, substantial completion required by July 20, 2027, and final completion by July 30, 2027. Qualified bidders must have completed at least five similar projects in the last five years and provide three professional references, preferably from Michigan public schools. Submissions must include a detailed firm description, project schedule, sprinkler head recommendations, and a cost sheet. Because the project value is expected to exceed $32,306, bidders must provide a bid bond, and the selected contractor must furnish performance and payment bonds equal to 100% of the contract price. The contract requires a one-year warranty on all work and materials, compliance with OSHA regulations, and adherence to prevailing wage requirements. Payment is issued monthly within 30 days of receipt of undisputed invoices, with a 10% retainage held until final completion.