RFP-CVS-260000002258-3 | District-wide Fire Alarm Services RFP 2.2627

Chippewa Valley Schools is soliciting bids for district-wide fire alarm services under RFP-CVS-260000002258-3, with proposals due by July 15, 2026, at 11:00 a.m. EST. The contract, anticipated to begin on August 1, 2026, and expire on July 31, 2027, is structured as a firm-fixed-price agreement with up to five one-year optional extensions, each subject to mutual written agreement and pricing adjustments tied to the U.S. Bureau of Labor Statistics Employment Cost Index or a maximum 5% annual increase, whichever is lower. The scope requires comprehensive inspections of fire alarm panels and roll-up/overhead door systems across all district facilities, including schools and administrative buildings, in compliance with NFPA 72, NFPA 80, manufacturer specifications, and state regulations. All services must be performed by licensed, factory-trained technicians certified for EST and Gamewell systems, with full disclosure of technician qualifications and subcontractor information required. Inspections must result in detailed written reports submitted via BuildingReports.com, including digital barcodes on all devices and a functional barcode scanning and reporting system. Bidders must comply with a range of mandatory certifications and affidavits, including debarment certifications, conflict of interest disclosures, compliance with Michigan Public Act 517 of 2022, and strict adherence to the Iran Economic Sanctions Act, with false certifications leading to fines and three-year debarment. A familial disclosure affidavit is required, and failure to disclose any relationship between bidder personnel and school board members or the superintendent results in automatic disqualification. Additionally, personnel with felony convictions involving controlled substances or sex offenses are prohibited from on-site work. Proposals must be submitted as two physical copies in sealed envelopes, labeled specifically for the RFP, with no electronic, faxed, or emailed submissions accepted. Evaluation is based on a best-value trade-off approach, considering adherence to requirements, pricing, vendor reputation, quality of goods and services, alignment with district needs, past relationship, references, and any other relevant factor, with no numerical weights assigned. Payment occurs on a per-job basis within 30 days of approved invoice submission to the district’s designated billing address, with no electronic invoicing systems required. The contract does not require UEI, CAGE code, or SAM registration, and no contract value has been specified due to un