This Solicitation opportunity from Texas was posted on November 10, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
RFP - Debris Monitoring Services for Harris County (FEMA)
Closed
25/0170State & Local
Submission Closed
Contract Overview
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Harris County is soliciting proposals for Debris Monitoring Services under solicitation number 25/0170, with a primary performance period of one year beginning approximately March 1, 2026, and four optional one-year renewals. Funded through federal grants from FEMA, GLO, and HUD, the contract requires strict adherence to 2 CFR 200 standards, including cost-reasonableness and federal record-keeping. The project is subject to a 10.80 percent Minority- and Woman-Owned Business Enterprise (M/WBE) participation goal, with specific Commercially Useful Function (CUF) requirements for trucking firms to qualify for credit.
Contractors must comply with comprehensive insurance mandates, including Workers Compensation, Commercial General Liability, Business Automobile Liability, and Contractor Pollution Liability. While the Harris County Contractor Minimum Wage Policy generally requires a minimum wage of 21.65 dollars per hour for eligible contracts, pre-positioned disaster recovery Master Services Agreements activated during declared emergencies are exempt. Pricing for renewals will be adjusted based on the Consumer Price Index of Urban Wage Earners and Clerical Workers (CPI-W) for Houston, Texas. Proposals must include a certification regarding lobbying for contracts exceeding 100,000 dollars and acknowledge all addenda and federal provisions, including the Clean Air Act and the Civil Rights Act of 1964.
HighAI Summary for Addendum No. 1 - 250170: Harris County Minimum Insurance Requirements: This document is Addendum No. 1 for procurement 250170, detailing the minimum insurance requirements for contractors working with Harris County. It specifies mandatory coverage for Workers' Compensation, Commercial General Liability, Business Automobile Liability, and Contractor's Pollution Liability, including specific ISO form requirements, minimum limits, and additional insured mandates.
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HighAI Summary for Addendum No. 2 - 250170: Attachment M Workers' Compensation Insurance: This document is Attachment M of Addendum No. 2 for procurement 250170. It outlines the mandatory Workers' Compensation Insurance Coverage requirements per Texas Rule 110.110 for building or construction contracts. It specifies the obligations of the Contractor and subcontractors to provide certificates of coverage, maintain insurance for the project duration, and comply with Texas Labor Code Section 401.011(44).
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HighAI Summary for Addendum No. 3 - 250170: Attachment N Required Contract Provisions: This document is Attachment N of Addendum No. 3 for project 250170, detailing required contract provisions for Harris County contracts funded in whole or in part by federal awards. It outlines mandatory compliance with 2 CFR 200, including access to records, accessibility standards (ADA/Section 504), Byrd Anti-Lobbying agreements, Civil Rights Act of 1964, and the Clean Air Act.
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HighAI Summary for Addendum No. 4 - 250170: M/WBE Utilization Forms: This document is Addendum No. 4 for solicitation 250170, providing the Minority- and Woman-Owned Business Enterprise (M/WBE) Utilization Commitment Form and Utilization Plan. It includes requirements for bidders to certify their commitment to M/WBE goals, documentation for Good Faith Efforts if goals are not met, and detailed forms for disclosing M/WBE subcontractor participation for Harris County.
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HighAI Summary for Addendum No. 5 - 250170: MWBE Goal Participation: Addendum No. 5 for procurement 250170 detailing Harris County's Minority- and Woman-Owned Business Enterprise (M/WBE) goal participation requirements. It establishes a 10.80% participation goal, outlines the required M/WBE Utilization Plan and certification standards, defines 'Significant Local Presence', and specifies the criteria for commercially useful functions and trucking firm credits.
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HighAI Summary for Attachment B - Pricing Form for Harris County RFP: This document is Attachment B, the Pricing Form for a Harris County RFP. It provides instructions for submitting pricing online via Bonfire and requires offerors to provide firm, all-inclusive unit pricing for goods and services. Pricing must be typed or written in ink and include prepaid transportation and other charges. Maintenance costs, if applicable, must be shown and available locally through authorized facilities. The form governs pricing terms for the contract duration and clarifies that unit pricing prevails over extended pricing.
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HighAI Summary for Attachment CC – CPI-W Based Price Adjustment Calculations: This document outlines the methodology for calculating price adjustments for contract renewals based on the Consumer Price Index of Urban Wage Earners and Clerical Workers (CPI-W) for Houston, Texas. It specifies that the renewal pricing is determined by averaging the inflationary or deflationary effects of six twelve-month periods prior to the contract expiration.
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HighAI Summary for Harris County Contractor Minimum Wage Policy - FAQ: This FAQ document outlines the Harris County Contractor Minimum Wage Policy, establishing a minimum wage of $21.65 per hour for workers on eligible contracts solicited after October 1, 2025. It details applicability to prime and subcontractors, annual adjustment processes based on the MIT Living Wage Calculator, exemptions for contracts under $100,000 or specific agreement types, and compliance requirements including self-certification and record-keeping. It also provides a decision flow for reconciling this policy with prevailing wage or Davis-Bacon requirements.
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HighAI Summary for Harris County Debris Monitoring Services RFP: Request for Proposals (RFP) issued by Harris County for qualified vendors to provide Debris Monitoring Services. The contract is funded via Federal grants (GLO, FEMA, HUD) and follows 2 CFR 200 standards. It includes a one-year term with four optional one-year renewals. Key dates include a pre-proposal conference on November 18, 2025, and a question deadline of November 21, 2025.
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HighAI Summary for Harris County DEEO M/WBE Trucking Procedure Compliance: This document outlines the Commercially Useful Function (CUF) requirements for M/WBE trucking firms within Harris County's Department of Economic Equity and Opportunity (DEEO). It details ownership, operation, and leasing rules to qualify for contract goal credit, as well as required submittal documentation (W-9, insurance, and registration). Additionally, it provides instructions for the courtesy review process of Utilization Plans.
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HighAI Summary for Job No. 25/0170 Addendum No. 1 - Debris Monitoring Services: Addendum No. 1 issued on November 19, 2025, for Harris County Job No. 25/0170 regarding Debris Monitoring Services. This document provides a revised Specifications attachment and confirms the proposal submission deadline of December 8, 2025, at 2:00 p.m. local time.
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HighAI Summary for Job No. 25/0170 Addendum No. 2: Addendum No. 2 for Job No. 25/0170 regarding Debris Monitoring Services for Harris County. Issued on December 2, 2025, this document extends the submission due date from December 8, 2025, to December 22, 2025, at 2:00 p.m. local time.
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HighAI Summary for Job No. 25/0170 - Addendum No. 3 (Debris Monitoring Services): Addendum No. 3 for Job No. 25/0170 regarding Debris Monitoring Services for Harris County, dated December 19, 2025. It extends the proposal due date to January 5, 2025, and provides revised attachments including a Questionnaire (Attachment EE), Federal RFP General Requirements and Specifications, and a Q&A document addressing the applicability of the County's Minimum Wage Policy to the MSA.
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HighAI Summary for Job No. 25/0170 Addendum No. 4: Addendum No. 4 for Job No. 25/0170 regarding Debris Monitoring Services for Harris County. This document extends the submission due date from January 5, 2026, to Monday, January 12, 2026, at 2:00 p.m. local time.
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HighAI Summary for Job No. 25/0170 - Addendum No. 5: Addendum No. 5 for Job No. 25/0170 (Debris Monitoring Services for Harris County), dated January 12, 2026. This document provides a second set of Questions and Answers, specifically clarifying that pre-positioned disaster recovery Master Services Agreements activated during declared emergencies are exempt from the Harris County Contractor Minimum Wage Policy. It also addresses compliance with FEMA cost-reasonableness standards under 2 CFR 200.
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PDF, Low priorityacknowledgement
LowAI Summary for Attachment A - RFP and Addenda Acknowledgement: This document is Attachment A for a Request for Proposals (RFP) and serves as an acknowledgement form. It confirms the receipt of all addenda related to the solicitation and requires the offeror to certify that the proposal is submitted without collusion and in compliance with the RFP conditions. The form must be signed by an authorized representative of the offeror, attesting to understanding and agreeing to the RFP terms and the provision of services as specified.
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LowAI Summary for Certification Regarding Lobbying Attachment C: Attachment C is a Certification Regarding Lobbying to be submitted with proposals for contract opportunities expected to exceed $100,000. It certifies that no federal appropriated funds have been used to influence federal officials in connection with federal contracts, grants, loans, or cooperative agreements. It requires disclosure of any lobbying activities using Standard Form LLL. The certification must be included in all subawards and is a material representation under 31 U.S.C. § 1352. Failure to file may result in civil penalties. The document includes instructions and a form for reporting lobbying activities as required by federal law.
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