RFP-ECMS-260000002320-2 | Radio System Renovation - Eastpointe Community Schools

Eastpointe Community Schools is soliciting bids for a comprehensive radio system renovation project aimed at upgrading district-wide communications infrastructure across multiple school sites. The work includes the installation of new Motorola XPR 5500e or equivalent mobile and base radios, 23 remote speaker microphones, 16 bank chargers, 48 desktop cradle chargers, and associated dispatch systems, along with the necessary FCC licensing for digital repeaters, power protection, grounding, surge suppression, and full system integration. All equipment must meet MIL-STD 810 durability standards, comply with Category 6 cabling specifications, and be installed with Brady-labeled assets for tracking. The project has a defined timeline, commencing in September 2026 with substantial completion targeted for February 2027 and final close-out by March 2027. Bidders must submit sealed hard copies and a USB drive with electronic files organized into four clearly labeled sections, adhering strictly to PDF and Excel format requirements, and must deliver them to the Administration Building at 24685 Kelly Road, Eastpointe, MI, by 10:00 a.m. on August 5, 2026. No electronic or faxed submissions will be accepted. The evaluation process will weigh technical compliance, manufacturer warranty, bidder qualifications and experience, and operational responsiveness, including response times for system malfunctions, without using a lowest-price-tecnically-acceptable model. Offers must include bid security equal to 5% of the bid amount, three project references from the past two years, and mandatory disclosures regarding familial relationships with school employees and any business ties to Iran. Bidders must also submit a Dun & Bradstreet Supplier Evaluation Report within 48 hours if shortlisted. Substitutions of specified equipment are prohibited without prior written approval, and non-compliance or false certifications may lead to disqualification or a three-year bidding ban. All work is to be performed on-site at district facilities, with inspection and acceptance handled by the Owner’s designated Designer. Payment will follow the AIA Payment Request Form process, though specific payment office details are not provided. No contract value is disclosed as the pricing schedule remains unpopulated in the solicitation materials, and no formal FAR clauses, COR/COTR assignments, or federal accounting codes are included, reflecting the state and local nature of this procurement under NAICS code 238210.