RFP - Electronic Agenda/Meeting Management System

The Town of Middleburg, Virginia, is seeking proposals for an electronic agenda and meeting management system to streamline operations for its elected and appointed bodies. The Request for Proposal, numbered RFP-122614, was posted on June 17, 2026, with responses due by July 20, 2026, at 4:00 PM. The system must support the efficient preparation, distribution, and management of meeting materials, agendas, minutes, and notifications for official town meetings. Proposals will be evaluated based on functionality, ease of use, security, integration capabilities, and vendor experience serving public sector clients. The system is expected to be deployed at the town’s offices located at 10 W. Marshall Street, Middleburg, VA 20118, with all vendors expected to demonstrate compliance with local government standards for transparency and accessibility. All inquiries and submissions must be directed to Rhonda North, the designated point of contact, via email at rnorth@middleburgva.gov or by phone at 540-687-5152. The solicitation does not specify a set-aside for small or minority-owned businesses, and no NAICS code is provided. Vendors are encouraged to review the full details via the provided online portal at the specified URL. The chosen vendor will be responsible for system implementation, training for town staff, and ongoing support to ensure seamless adoption across all departments managing public meetings.