RFP - Emergency Health Care Transportation Access Study

The Atlanta Regional Commission is seeking proposals from experienced firms or teams to conduct a regional emergency health care transportation access study within the Metro Atlanta area. The project aims to analyze transportation systems, spatial data, and EMS response times to improve access to emergency health services, especially in underserved communities. The contract is anticipated to be awarded in November 2025, with all work completed by May 31, 2027, and immediate commencement expected upon award. The project budget ranges from approximately $500,000 to $1,500,000, with a primary focus on comprehensive planning, stakeholder engagement, data analysis, and final reporting. Proposals must detail technical approaches, work plans, budgets, and qualifications, and are due by September 30, 2025. The selection process emphasizes technical merit, experience, regional familiarity, and cost, with ARC reserving the right to conduct interviews or award based solely on initial proposals. The contract incorporates a broad array of federal, state, and local regulations, including 2 CFR Part 200, 48 CFR 31, and 49 CFR Part 26, among others, ensuring compliance with environmental standards, nondiscrimination laws, and federal audit requirements. It emphasizes strict adherence to DBE participation, conflict of interest disclosures, and environmental and accessibility standards. The agreement includes provisions for contract modifications, termination rights, and detailed recordkeeping and reporting obligations. Payment procedures specify prompt payments to subcontractors within 30 days of ARC payments, with records maintained for three years and inspection rights granted to ARC and funding agencies. The contract also mandates that all deliverables be made available for review at the consultant’s office, with acceptance contingent upon ARC’s review and approval, but requiring correction of any errors at the consultant’s expense. Administrative and legal requirements include certifications on debarment, immigration compliance, lobbying restrictions, and nondiscrimination, with proposals needing to include necessary certifications, certifications, and documentation such as DBE certifications and audit reports if applicable.