RFP - Financial Reporting System for Harris County Auditor's Office

Harris County is soliciting proposals for a Financial Reporting System to be implemented starting October 1, 2026, with a one-year performance period. The solicitation, numbered 26/0108, was posted on May 22, 2026, and responses are due by June 22, 2026, at 2:00 p.m. Houston time. Proposals must be submitted electronically via the Bonfire portal or as hardcopies to the County’s designated address. The system must meet detailed functional and technical requirements aligned with the County’s existing PeopleSoft Financials environment and must be capable of supporting the preparation of an Annual Comprehensive Financial Report compliant with GAAP and GASB standards. Evaluation criteria are weighted with 25% each for functional and technical requirements, 20% for vendor qualifications and project management, 20% for pricing, 10% for vendor demonstrations, and a mandatory pass/fail assessment for cybersecurity and IT controls, including completion of the USRA Questionnaire Q-38AL and adherence to the Minimum IT Vendor Controls List. Failure in cybersecurity results in disqualification unless the solution operates without network access. The contract requires vendors to provide a comprehensive implementation plan including a detailed timeline, UAT criteria, training materials, and warranty support extending 12 months from final system acceptance. Pricing must be submitted via the standardized BidTable BT-78QR and must be itemized by milestones. Vendors must also submit a Vendor Disclosure form detailing any legal cases or judgments. Participation goals require at least 15% M/WBE subcontracting under the Harris County program, with documentation of certified DBE, MBE, WBE, or 8(a) entities. Proposals must follow a strict format including an executive summary, technical approach, staffing resumes, cybersecurity documentation, and legal attachments. Payment will be processed through the Harris County Auditor’s Office via ACH, requiring vendors to have a valid TIN or SSN on file to avoid delays. The County does not specify contract type or value, nor does it identify a COR, COTR, or PCO. Acceptance occurs at the Harris County Auditor’s Office following successful UAT, with no FOB terms specified but title transferring only upon physical receipt. No formal packaging, labeling, or MIL-STD requirements apply. All proposals must adhere to best commercial practices where specifications are silent, and alterations to the County’s official documents are prohibited.