RFP for City of Detroit Water System Rehabilitation, Loan Administration, & Civil Engineering

The City of Detroit, Oregon, has issued a solicitation (S-Q10041-00016890) for consulting services to design and potentially oversee the construction of an emergency potable water intertie between the neighboring communities of Detroit and Idanha, approximately five miles apart. The project scope involves installation of roughly 25,000 feet of new water main along Highway 22, modifications to existing pressure reducing valve stations, and construction of a new bidirectional pump station equipped with a flow meter to enable water transfer between the treated water reservoirs of both cities. The contract is divided into two phases: Phase 1, which is guaranteed and focuses on engineering design, feasibility, and detailed project documentation, and an optional Phase 2 for construction oversight that may be awarded to the Phase 1 proposer at the City's discretion. Deliverables must comply with federal and state regulations, including FEMA procurement standards, civil rights laws, and Oregon Workers’ Compensation rules. Proposals are evaluated through a best-value trade-off process emphasizing experience with grant administration and water system engineering (40%), familiarity with the City of Detroit (25%), references (15%), and understanding of the project and proposal quality (20% combined). Submissions are limited to hard copies only, with strict page limits and deadlines to promote clarity and conciseness. The City requires compliance with multiple statutes but does not mandate federal FAR clauses or explicit contract clauses; instead, it uses municipal RFP provisions and federal grant regulations. The contract value and pricing data are not disclosed, with negotiation expected post-selection. Contract administration details such as payment offices and technical representatives are not specified, though Michelle Connor, City Recorder, serves as the primary point of contact for proposal submission. The award process involves City Council approval, with anticipated contract commencement shortly after June 2026. The City reserves the right to award Phase 2 construction oversight solely to the winning Phase 1 proposer. No formal packaging, inspection protocols, or socioeconomic certifications are required, but proposals must meet public records laws and other standard administrative compliance mandates.