RFP for Civilian Traffic Control Services

The City of Cambridge has issued a Request for Proposal (RFP COC-RFP-FY26-30707) for Civilian Traffic Control Services to support the Cambridge Police Department. The solicitation was posted on December 11, 2025, with proposals due by 11:00 a.m. on January 8, 2026. The contract is structured as a firm-fixed-price agreement with a base term of one year and two optional one-year renewals, with an estimated annual funding ceiling around $100,000, potentially totaling up to $300,000 over the full term. Vendors must submit sealed proposals either electronically via the City’s eProcurement portal or as physical copies at City Hall. The City reserves the right to reject any or all proposals and to waive minor informalities, emphasizing strict compliance with submission deadlines and requirements. The scope entails providing qualified civilian personnel to perform traffic control duties as needed, including continuous staffing with backup personnel available within one hour of notification. Services must adhere to applicable safety standards, including compliance with the Manual on Uniform Traffic Control Devices (MUTCD), OSHA regulations, and state-mandated Mass Flagger certifications. Evaluation criteria cover certifications, staffing plans, safety records, and compliance history, with proposals rated on a scale from “Highly Advantageous” to “Unacceptable.” The award will be based on a trade-off analysis considering quality and price to select the most advantageous proposal rather than lowest cost alone. Contractual provisions require compliance with the City’s CORI (Criminal Offender Record Information) policy for background checks, adherence to the Cambridge Living Wage Ordinance with a minimum hourly wage threshold adjusted annually, and conformity to the Cambridge Truck Safety Ordinance, which mandates safety equipment and inspection standards for vehicles engaged in city activities. Contractors must carry comprehensive insurance, indemnify the City against liabilities, and obtain appropriate performance security. Inspection and acceptance of services or equipment occur prior to delivery under oversight by the City’s Department of Public Works or the City of Boston Inspectional Services Department, ensuring all vehicle-related safety requirements are met and certified. The RFP includes mandatory representations and certifications related to business status, wage compliance, non-collusion, debarment, and quality requirements, with supporting documentation required for affirmative responses. Proposals must be organized into separate technical and pricing volumes. The contract incorporates provisions for termination due to non-performance and allows limited waivers at the discretion of City officials. Overall, the solicitation reflects a thorough municipal procurement process aligned with Massachusetts laws and local ordinances designed to ensure safety,