RFP for Data Migration Review

The Quinault Indian Nation is soliciting proposals for a time-sensitive data migration review to oversee the merging of files between two meeting software programs. The project involves reviewing approximately 1,000 meetings and must be 100 percent complete by December 22, 2026, with an estimated duration of six weeks. Selected vendors will be provided with a laptop pre-loaded with Novus and Granicus software. While direct experience with these specific programs is not required, vendors must possess strong office software knowledge and the ability to navigate such systems. Key deliverables include reporting findings to the Data Migration Specialist and Contract Officer, with a mandatory check-in required within two weeks of the project start date. Proposals are due by October 30, 2026, and can be submitted via email in searchable PDF, Word, or Excel formats, or as a single hardcopy in a sealed envelope. The contract will be awarded based on a qualitative evaluation of the vendor's peer review reports, interviews with senior personnel, client references, and the completeness of the response. The Quinault Indian Nation reserves the right to award the contract to a vendor other than the lowest bidder if the proposal is deemed most advantageous. Additionally, the successful vendor must adhere to strict non-discrimination policies and comply with all applicable international, tribal, federal, state, and local laws.