RFP for Maintenance of ELC Static Exhibits

This contract solicits experienced contractors to provide comprehensive design, installation, renovation, upgrade, and ongoing maintenance services for exhibits at the Los Angeles Environmental Learning Center at Hyperion, with work focused on the first and second-floor galleries. The scope includes fabricating and installing new exhibits, replacing damaged components, performing routine preventive and corrective maintenance, and responding to emergency system failures, all aligned with the Sanitation Bureau’s environmental initiatives such as Clean Water and Zero Water Reduction. The contract has an estimated ceiling value of $3.3 million over a five-year base term, with two optional two-year renewal periods contingent upon approval by the Board, Mayor, and City Council. Proposals must be submitted by June 25, 2026, either physically or electronically via email to the designated point of contact, with strict formatting requirements including a single PDF file not exceeding 50 double-sided pages, excluding appendices and resumes. Performance is to occur primarily at the Hyperion site, and contractors must comply with a wide array of city-specific ordinances and regulations, including labor standards, non-discrimination policies, local business preference requirements, data security rules, and insurance mandates. Evaluation of proposals will be based on a weighted criteria system, with qualifications carrying 70% of the total score, emphasizing project approach, past performance, team experience, and management structure. Cost, schedule adherence, and overall responsiveness account for the remaining 30% combined, with an additional potential 12-point incentive for certified local, minority, women, and other disadvantaged businesses under the Business Inclusion Program. The award will be made through a trade-off process favoring superior technical merit over lowest price, and contractors must designate key personnel who cannot be substituted without City approval. Mandatory compliance with over 40 city-specific clauses—ranging from wage requirements and slavery disclosure to campaign contribution restrictions and intellectual property ownership—applies throughout performance. Invoicing is to be submitted monthly or as-needed via email to a designated City contact, with no use of federal electronic invoicing systems. All work must meet generally accepted industry standards, comply with state and local laws, and maintain four years of audit-ready records. Contractors are required to hold a performance bond, maintain appropriate insurance, and ensure subcontractor compliance under their direct oversight, with final acceptance responsibilities resting with the City’s Bureau of Contract Administration.