RFP for On-Call FEMA Advisory Services

The Town of Rolesville is soliciting proposals from established firms to provide on-call professional recovery services following declared disaster incidents. The scope of work focuses on the administration and management of Federal Public Assistance and Mitigation Assistance, specifically regarding FEMA Public Assistance advisory services, the FEMA 404 Hazard Mitigation Grant Program, and the development of integrated IT solutions for data management. Key deliverables include monthly performance reports, cost-benefit analyses for reimbursement, and the preparation of audit-ready project files and Project Worksheets. The resulting contract will be for an initial 60-month term, with continuation into subsequent fiscal years subject to the appropriation of funds by the Town Board. Proposals must be submitted electronically to Amy Pelman by November 6, 2026, at 4:00 p.m. Requirements for submission include a letter of intent, company background, an implementation plan with an organizational chart and resumes, and specific local government references. Applicants must possess an active Unique Entity Identifier (UEI) and provide certificates of insurance. Award decisions will be based on the cost proposals of responsible and responsive submissions, which must include a detailed breakdown of hourly rates for personnel. The contract is governed by the laws of the State of North Carolina and requires compliance with FEMA guidelines and Federal Procurement Regulations.