RFP for Planning - HISTORICAL RESOURCES

The City of Portland is soliciting proposals for a five-year on-call contract to provide comprehensive historic resources planning and consulting services in Oregon. The contract, issued under solicitation number 00002588 with a response deadline of August 15, 2026, allows the City to procure services on an as-needed basis without exclusivity. Work includes a broad range of historic preservation activities such as architectural and cultural resource evaluations, archival research, condition assessments, development of preservation plans, preparation of regulatory compliance documents, community engagement, expert reviews, nomination forms for landmarks and National Register listings, and technical studies. The scope is flexible, with services performed at City, contractor, or third-party locations as mutually agreed. The City provides project management, reviews deliverables, and supports execution. While no firm contract value or ceiling is stated, the contract operates via task orders with negotiated compensation for individual assignments. Proposal evaluation follows a best-value trade-off approach with a detailed scoring system weighted across five factors: Proposer Capabilities (30 points), Project Team (25 points), Corporate Responsibility including COBID certification and subcontracting (20 points), References (15 points), and Pricing Proposal (10 points). The City places significant emphasis on diversity, sustainability, and community inclusion, rewarding COBID-certified participation and subcontracting up to 8 points. Contractors must adhere to detailed contractual requirements including prior approval of subcontractors, strict notification in the event of ownership or financial changes, flow-down clauses ensuring subcontractor compliance, and restrictions on key personnel substitutions. Proposals are to be submitted electronically via the City’s BuySpeed portal with precise instructions and a 15-page limit on technical content. The City reserves inspection and acceptance rights for deliverables based on contract specifications, acceptance criteria, and formal review processes, ensuring quality and compliance throughout contract performance. Overall, this solicitation seeks qualified, responsible contractors capable of addressing diverse historic resource needs while demonstrating strong community engagement and adherence to City policies.