RFP for Respirator Fit Testing Services

The Oregon Health Authority, acting on behalf of Oregon State Hospital, has issued a Request for Proposal (RFP) for a comprehensive, web-based respirator mask fitting and medical evaluation service. The contract seeks a provider to deliver a secure, scalable platform that ensures compliance with OSHA 29 CFR 1910.134 and HIPAA regulations. Key requirements include 24/7 system accessibility, multilingual support in English, Spanish, and French, and the ability to integrate with existing hospital IT systems via API. The solution must facilitate real-time data collection, provide immediate clearance notifications, and ensure that medical evaluation results are delivered within one business day. The anticipated initial term is five years, with options to renew, and the procurement is subject to a legal funding ceiling of up to $5,000,000. The evaluation process utilizes a trade-off methodology, prioritizing technical merit and best value over the lowest price. Proposals will be scored out of 1,000 points, with the highest weight assigned to the quality and functionality of the proposed solution, followed by the effectiveness of the online medical evaluation and compliance tools. Other critical scoring factors include the proposer's experience, technical support capabilities, data security measures, and the qualifications of key personnel. Proposers must submit their technical proposal as a single electronic package through OregonBuys, limited to 30 pages, while the price proposal must be submitted as a separate electronic file. The deadline for response is September 11, 2026, with the place of performance designated as Salem, Oregon.