RFP FOR VERKADA CAMERA SYSTEM INSTALLATION AT DEEP RIVER ELEMENTARY SCHOOL

The Deep River Elementary School Board of Education is soliciting sealed proposals for the installation of a comprehensive Verkada Camera Security System at Deep River Elementary School in Connecticut. The project objective is to implement a cloud-based digital video security solution providing real-time surveillance of the school's exterior perimeter and primary interior entry points. The scope of work includes mounting and configuring cameras, terminating and testing network cabling, installing dual-monitor viewing stations with HDMI splitters, and integrating the system with the existing Region 4 Schools Verkada account. The selected vendor must provide one year of Verkada licensing and conduct staff training on system access and playback. Proposals are due by 2:00 PM on November 12, 2026, and must be submitted as paper copies to the Office of the Superintendent. A mandatory walkthrough is scheduled for November 3, 2026. Qualified bidders must possess at least three years of similar experience and provide three professional references. The project is expected to be awarded around November 19, 2026, with a required completion date of February 28, 2027. Work will be performed while school is in session, and the contractor is responsible for all permits, inspections, and daily debris removal. Evaluation will be based on an all-inclusive project cost, the proposed project timeline and team, and the bidder's past performance and legal history. Required submission documents include a fee schedule, a project timeline, an equal opportunity memorandum, a reference check form, a disclosure of pending or threatened litigation from the last five years, and a non-collusion statement. Additionally, bidders must provide insurance certificates for general liability and worker's compensation, naming the Board of Education as an additional insured upon award.