RFP - FOUR (4) AUTOMATED CLEANING ROBOTS

The Cherokee Nation is soliciting proposals for the procurement of four commercial-grade autonomous robotic floor cleaning machines to be used across various facilities, including administrative offices, educational centers, and wellness facilities in Oklahoma. The required equipment must be capable of scrubbing and water recovery on tile, sealed concrete, and VCT/LVT surfaces. Mandatory technical specifications include a minimum 20-inch cleaning path width, at least three hours of runtime per charge, and autonomous navigation and mapping capabilities that do not require physical guide tracks. Safety is a priority, with requirements for dynamic obstacle and pedestrian detection, emergency stop controls, and drop or stair detection. The successful vendor must provide delivery, setup, initial mapping assistance, operator training, and a minimum two-year warranty covering parts, labor, and equipment. Proposals are due by 5:00 p.m. CT on October 22, 2026, and must be submitted via email to Michelle Parsons. Award selection will be based on a composite score evaluating lead time for delivery, cost, and at least three professional references, with additional preference points awarded to vendors with current Cherokee Nation Tribal Employments Office certification. Bidders must disclose all recurring costs, including software licensing and maintenance, and certify that they have no history of fraud or contract termination for default within the last three years. The final contract will follow the standard Cherokee Nation format and is contingent upon the appropriation of funds.