RFP-GCS-260000001984-1 | Gaylord High School Auditorium Lighting Upgrades

Gaylord Community Schools is seeking qualified contractors to upgrade the lighting systems in the Gaylord High School Auditorium, with work to be performed on-site at the school’s location in Gaylord, Michigan. The project involves removing existing house and theatrical stage lighting fixtures and installing new systems, including controls, in coordination with pre-existing asbestos abatement already managed by the Owner. The scope requires strict adherence to contract drawings and specifications, with the Contractor responsible for protecting existing infrastructure, coordinating with ongoing building operations, ensuring proper installation per manufacturer guidelines, and delivering fully operational, properly labeled lighting systems that meet safety and performance standards. All work must comply with applicable codes including NFPA 70, NECA 1, NECA 407, NEMA, UL standards, and manufacturer specifications, with final acceptance contingent on the Architect’s verification at the site. Proposals must be submitted in hard copy to Gaylord Community Schools’ business manager by 10:30 AM local time on May 27, 2026, with no electronic submission permitted for the initial bid. Bidders are required to submit two mandatory certifications: an affidavit confirming they are not an Iran-linked business under PA 517 of 2012, and a notarized familial disclosure statement revealing any relationships between bidder personnel and school board members or the superintendent. Both failures to submit these documents result in automatic disqualification. The contract is structured as a stipulated sum, implying a fixed-price arrangement, with payment processed via AIA Form G702/G703 applications submitted to the Construction Manager. Special requirements include a designated stage lighting supervisor with five years of theatrical lighting experience and certified staff holding grandMA3 Advanced Programmer and Aerial Work Platform credentials. Product substitutions are allowed under “or equal” terms subject to approval, and materials must be packaged, stored, and labeled according to strict protocols including legible nameplates, color-coded conduit markers, and protected handling to prevent damage or environmental exposure. Insurance, indemnification, subcontracting approvals, and safety compliance are contractually mandated, though no federal accounting codes, COR/COTR designations, or UEI/CAGE requirements are specified. The schedule details are not fully defined in the solicitation and will be established in the Contractor’s submission and approved construction schedule.