This Solicitation opportunity from Texas was posted on October 4, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Harris County is seeking proposals for a Grant Management System to support its Office of County Administration, with the contract expected to commence around February 1, 2025, and extend for one year. The project involves selecting a vendor capable of providing a comprehensive system to manage grants efficiently, with the contract value estimated between $500,000 and $2,000,000. The solicitation, identified as RFP 24/0263, emphasizes strict adherence to detailed submission guidelines, including organizational, legal, and pricing information, and requires vendors to comply with various federal, state, and local regulations. The procurement process involves a thorough evaluation based on the lowest and best offer, with specific instructions for proposal formatting, certification requirements, and insurance standards, including workers' compensation and general liability coverage.
Supporting documentation highlights the importance of compliance with Texas Workers' Compensation rules, Harris County’s minimum insurance requirements, and tax residency certifications, ensuring vendors meet all legal and financial obligations. The process also mandates detailed disclosures regarding property ownership, debts owed to Harris County, and certification of residency status, which are critical for eligibility and compliance. The overall procurement aims to establish a robust, secure, and compliant grant management platform that aligns with Harris County’s administrative and legal standards, ensuring transparency, accountability, and effective management of public funds throughout the contract duration.
PDF, High priority: read this firstmwbe-utilization-plan
HighAI Summary for 11-MWBE Utilization Plan: This document is the Minority- and Woman-Owned Business Enterprise (M/WBE) Utilization Commitment Form and Utilization Plan for a project solicitation. It includes sections for bidder commitment to M/WBE participation goals, submission of Letters of Intent or Good Faith Efforts documentation, and detailed information about the prime company and M/WBE subcontractors. The plan requires certification of M/WBE firms, verification of participation goals, and compliance with Harris County M/WBE policies. It serves as a formal commitment and tracking tool to ensure M/WBE participation in the contract, with spaces for signatures and county review.
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PDF, High priority: read this firstgeneral-requirements
HighAI Summary for 6-General Requirements for Proposals - Harris County: This document titled '6-General Requirements for Proposals' from Harris County outlines the general requirements applicable to all advertised requests for proposals. It includes instructions on access to records, ACH vendor payment services, addenda procedures, assignment restrictions, award criteria, bond requirements, and certification obligations such as Form 1295 and debarment certifications. The document emphasizes compliance with federal, state, and local laws, ethical business conduct, contract obligations, renewals, and transition procedures. It serves as a critical guide for vendors submitting proposals to Harris County, ensuring understanding of contractual and procedural requirements.
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PDF, High priority: read this firstspecifications
HighAI Summary for Attachment A: Harris County Universal Service Reference Architecture: This document outlines the Universal Service Reference Architecture (USRA) for Harris County, providing a strategic framework for service delivery. It defines six core domains: Data Services, Digital Services, Enterprise Technology Infrastructure Services, Information Security Services, IT Service Management, and Technology Optimization. It serves as a technical guide for proposers to ensure their solutions align with the county's architectural standards.
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PDF, High priority: read this firstspecifications
HighAI Summary for Harris County Grant Management System (GMS) Specifications: This document outlines the specifications for a Harris County Request for Proposal (RFP) to implement a centralized, cloud-based Grant Management System (GMS). The goal is to replace fragmented processes with a unified CRM-style application for grant prospecting, administration, and reporting. Key requirements include data centralization, integration with internal systems (Oracle, Laserfiche), and support for the full grant lifecycle from seeking to award. The contract is intended to begin around January 1, 2025, for a 24-month term with potential renewal options.
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PDF, High priority: read this firstspecifications
HighAI Summary for Harris County Minimum IT Security Vendor Controls List: This document outlines the mandatory minimum information technology security controls and required artifacts for vendors providing services to Harris County. It is divided into sections based on vendor type: All Vendors, Cloud Vendors (SaaS) categorized by data sensitivity (Section 2A and 2B), Custom Application Design Vendors, and Commercial Off The Shelf (COTS) Software providers. Requirements include cybersecurity training, MFA, SOC2 reports, penetration testing, and adherence to NIST and OWASP standards.
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PDF, High priority: read this firstspecifications
HighAI Summary for Harris County MWBE Goal Information and Tip Sheet: This document outlines the Minority- and Woman-Owned Business Enterprise (M/WBE) participation goals and requirements for Harris County procurements. It details the mandatory submission of an M/WBE Utilization Plan, accepted certifications, 'Significant Local Presence' requirements, and rules for counting M/WBE performance, including guidelines for trucking firms and the 'Commercially Useful Function' standard. Failure to meet goals or demonstrate good faith efforts may result in bid rejection.
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PDF, High priority: read this firstsupporting-documents
HighAI Summary for Harris County MWBE Goal Participation Information Packet: This document outlines the Minority- and Woman-Owned Business Enterprise (M/WBE) participation requirements for Harris County procurements. It establishes a 15.26% participation goal and mandates the submission of an M/WBE Utilization Plan and Commitment Form. The packet details certification requirements, the 'Significant Local Presence' rule, guidelines for trucking firms, and the criteria for performing a 'Commercially Useful Function' to ensure legitimate participation.
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HighAI Summary for Harris County - Special Requirements for Grant Management System RFP: This document outlines the special requirements and submission instructions for a Request for Proposal (RFP) regarding a Grant Management System for Harris County. It specifies the mandatory proposal structure across eight sections, including transmittal letters, scope of services, pricing models, qualifications, and legal documents. It also details the evaluation process and the use of the Bonfire platform for uploading required Excel questionnaires and bid tables.
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HighAI Summary for Job No. 24/0263 Addendum No. 2: Addendum No. 2 for Job No. 24/0263 regarding the Grant Management System for Harris County Office of County Administration. This document extends the proposal due date from November 18, 2024, to December 9, 2024, at 2:00pm local time.
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PDF, High priority: read this firstamendment
HighAI Summary for Job No. 24/0263 - Grant Management System Addendum No. 1: Addendum No. 1 dated October 30, 2024, for the Harris County Grant Management System (Job No. 24/0263). This document provides clarifications and answers to 34 vendor questions regarding incumbent status, MWBE goals (15.26%), COTS requirements, data migration of 20 years of SQL data, user counts, and implementation timelines (Q3 2025). It specifies that offshore development is not permitted and that vendors must acknowledge the addendum in Bonfire by November 18, 2024.
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PDF, High priority: read this firstacknowledgement
HighAI Summary for RFP Acknowledgement Form: This document is an RFP Acknowledgement form requiring a signature from a corporate officer, partner, or proprietor. It certifies that the Request for Proposal is submitted without collusion or fraud and that the signer agrees to abide by all RFP conditions. The form includes fields for project job number, project description, authorized signature, date, representative name, company name, address, DUNS number, and contact information. It is essential for confirming the bidder's commitment and understanding of the RFP terms.
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PDF, Low priorityspecifications
LowAI Summary for Attachment B: Harris County Organizational Structure: This document provides an overview of the Harris County organizational structure, detailing the appointment processes for department heads and specific roles such as the County Administrator's function as Fiscal Control Manager. It also lists various other departments and their respective appointing authorities.
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PDF, Low priorityspecial-notice
LowAI Summary for Harris County DEEO M/WBE Trucking Policy Infographic: Guidance document from the Harris County Department of Economic Equity and Opportunity (DEEO) outlining Commercially Useful Function (CUF) requirements for M/WBE trucking firms. It details ownership, operation, and leasing rules for receiving participation credit, required submittal documentation (W-9, insurance, registration), and instructions for courtesy review requests for Utilization Plans.
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PDF, Low priority1 page · other
LowAI Summary for Harris County Minimum Insurance Requirements: This document outlines the minimum insurance requirements for contractors working with Harris County. It specifies the types and limits of insurance coverage that must be maintained during the contract term, including Workers Compensation, Commercial General Liability, Automobile Liability, Umbrella/Excess Liability, and Professional/Errors & Omissions Liability if applicable. The document also details conditions such as naming Harris County as an additional insured, insurance company ratings, evidence of insurance certificates, and notification requirements for policy changes. The document was last revised in August 2017.
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PDF, Low priorityother
LowAI Summary for Harris County Travel Policies, Guidelines, and Procedures (T.1): This document is an excerpt from the Harris County, Texas Accounting Procedures Manual (Procedure T.1), authorized on 08/08/14. It outlines the policies and procedures for travel and training expenditures, including the requirement for Commissioners Court approval via specific Travel Request Forms, guidelines for in-state and out-of-state travel, meal reimbursement rules, and the use of vehicle allowances and County vehicles.
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PDF, Low priorityother
LowAI Summary for IT Vendor Controls and Cybersecurity Acknowledgement: A certification form requiring a corporate officer's signature to acknowledge compliance with IT vendor controls and cybersecurity requirements as part of a solicitation process.
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PDF, Low priorityindustry-day
LowAI Summary for Job No. 24/0263 Grant Management System Pre-Proposal Conference Attendance List: Sign-in sheet for the Pre-Proposal Conference held on October 15, 2024, for Job No. 24/0263 Grant Management System for the Harris County Office of County Administration. The document lists 40 participants, including Harris County officials and representatives from various vendor firms.
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PDF, Low priorityspecial-notice
LowAI Summary for Job No. 240263 - Grant Management System Rejection: Dated May 09, 2025, this memorandum from Purchasing Agent Paige McInnis to the Harris County Commissioners Court requests the rejection of proposals received on December 09, 2024, for the Grant Management System (Job No. 240263). The rejection is based on the decision to utilize an existing county solution, and the project will not be readvertised.
LowAI Summary for Tax Residence Certification Form for Harris County Texas: This document is a Tax Residence Certification form used for advertised projects in Harris County, Texas. It collects taxpayer identification, company information, and business registration status in Texas. The form requires listing taxable property owned in Harris County, disclosure of any debts owed to Harris County, and certification of residency status according to Texas Government Code §2252.001. The form distinguishes between resident and nonresident bidders for governmental contracts. The version of the form is revised as of November 2009.
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PDF, Low priority2 pages · other
LowAI Summary for TWCC Rule 110.110 Workers' Compensation Insurance Requirements: This document outlines the Texas Workers' Compensation Commission (TWCC) Rule 110.110 requirements for workers' compensation insurance coverage applicable to building or construction contracts. It defines key terms such as certificate of coverage and duration of the project, and details the contractor's obligations to provide and maintain coverage for all employees and subcontractors throughout the project duration. The document specifies the need for certificates of coverage before contract award, during the project, and retention of these certificates for one year after project completion. It also mandates notification of coverage changes, posting of notices at project sites, and contractual requirements for subcontractors. Non-compliance may result in contract breach and penalties. The document was last revised in April 2002.
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Timeline
1 update
PhaseClosed
Posted
Solicitation
Notice updated
Response deadline changed from Jul 26, 2024 to Nov 18, 2024. The notice title changed. NAICS code added: 541611. The notice description changed. The point of contact changed.
Response Deadline
Deadline has passed
Submission Closed
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