RFP_MID_ODOT_Uility_Relocation

Solicitation RFP-2026-02, issued by the Medford Irrigation District (MID) in Central Point, Oregon, seeks professional engineering, design, construction management, and construction services for the K23548-OR238 Griffin Creek Bridge-MID Relocation project. The primary objective is to relocate irrigation facilities that conflict with an Oregon Department of Transportation (ODOT) highway improvement project. The scope includes creating detailed relocation plans and cost estimates meeting ODOT Utility Relocation Manual requirements, maintaining daily records for audits, and providing final as-built drawings. The contract execution target is December 4, 2026, though no reimbursable work may begin without a written Notice to Proceed from the ODOT State Utility Liaison. Award will be based on the proposal most advantageous to the District rather than solely on the lowest cost. Proposers must provide an organizational chart, key personnel resumes, and a fee proposal covering design, construction management, and construction. Compliance with federal regulations is critical, specifically 23 CFR Part 645 for reimbursement eligibility and 23 CFR 635.410 for Buy America requirements regarding iron and steel products. Invoicing must be based on actual costs, with payments submitted every three months or upon completion, and ODOT is required to pay within 45 days of the invoice date. The contractor is also required to adhere to the Title VI Civil Rights Act of 1964 and the Americans with Disabilities Act.