RFP_MID_ODOT_Uility_Relocation

The Medford Irrigation District is soliciting proposals for professional engineering, design, construction management, and construction services to relocate irrigation facilities conflicting with the K23548-OR238 Griffin Creek Bridge highway improvement project in Central Point, Oregon. The selected contractor will be responsible for planning, permitting, and constructing relocations in accordance with the Oregon Utility Relocation Manual, ODOT Utility Relocation Guide, and various state and federal regulations. Proposals are due by November 10, 2026, and will be evaluated based on the most advantageous offer to the District rather than solely on the lowest cost. The District reserves the right to interview short-listed firms and negotiate with the highest-ranked proposer, with a target contract execution date of December 4, 2026. Compliance requirements are stringent, including adherence to Buy America and Build America Buy America standards under 23 CFR 635.410, as well as non-discrimination mandates under the Civil Rights Act of 1964 and the Americans with Disabilities Act. Contractors must provide a detailed fee proposal covering design, construction management, and construction, and must secure written authorization from the State Utility and Railroad Liaison before beginning any reimbursable work. Payment is processed through the ODOT Financial Services Department with a 45-day payment term, and invoices must comply with 23 CFR 645.117 and 48 CFR Part 31 for indirect costs. Required submission materials include a signed proposal form, conflict of interest disclosure, proof of insurance, and resumes for key personnel, including the Project Manager and Lead Designer.