This Solicitation opportunity from California was posted on July 17, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
The San Bernardino City Unified School District (SBCUSD) is issuing a competitive Request for Proposals (RFP No. 26-01) to select qualified service providers for implementing an Employee Time and Attendance solution. The solicitation, posted on July 17, 2025, with a deadline for responses set for August 14, 2025, seeks vendors capable of delivering a comprehensive system that meets the specifications outlined in the Scope of Work, Section 4 - Attachments. The project is expected to have a contract value ranging between $500,000 and $2,000,000, and it falls under NAICS code 541512, indicating a focus on computer systems design services. The primary point of contact for this procurement is Lenore McCall, reachable via email and phone, with additional project details accessible through the district’s procurement portal.
The contract process involves several mandatory compliance and certification requirements. Vendors must submit various forms, including federal funding compliance documentation, conflict of interest disclosures, workers’ compensation certification, and affidavits affirming non-collusion and debarment status. Additionally, vendors are required to certify their adherence to the Iran Contracting Act if applicable, and to confirm their status as an equal opportunity employer, supporting diversity and nondiscrimination policies. Taxpayer identification information must be provided via IRS Form W-9, ensuring proper tax reporting. The overarching goal of this procurement is to secure a reliable, compliant, and efficient employee time and attendance system that aligns with the district’s operational needs and federal and state regulations.
PDF, High priority: read this first4 pages · compliance-form
HighAI Summary for EDGAR Federal Funding Contract Compliance Form - San Bernardino City Unified School District: This document is the Education Department of General Administration Regulation (EDGAR) Federal Funding Contract Compliance Form for San Bernardino City Unified School District. It outlines mandatory provisions for contracts involving federal funds, including breach of contract remedies, termination clauses, rights to inventions, compliance with the Clean Air Act and Water Pollution Control Act, debarment and suspension rules, and the Byrd Anti-Lobbying Amendment. The form requires vendor agreement and certification to these federal requirements to ensure compliance during the contract term. The document is essential for contracts resulting from federal fund expenditures by the District.
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PDF, High priority: read this firstsow
HighAI Summary for RFP 26-01 Vendor Response Table for Scope of Work: A technical requirements and response matrix for RFP 26-01. The document outlines project goals, functional requirements for timekeeping and absence management, technical specifications including SAP and Frontline integrations, security compliance (SOC 2, NIST), and hardware requirements for physical clocking devices.
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PDF, High priority: read this firstrfp
HighAI Summary for RFP No. 26-01 Employee Time and Attendance Solution: The San Bernardino City Unified School District is soliciting proposals for an Employee Time and Attendance Solution. The RFP includes a scope of work, submission instructions via the OpenGov portal, and a timeline with a proposal due date of August 14, 2025, at 2:00 p.m. The document outlines the purpose, general background of the district, and the evaluation process for qualified vendors.
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PDF, High priority: read this firstq-and-a
HighAI Summary for RFP No. 26-01 Proposers Questionnaire: A mandatory Proposers Questionnaire for RFP No. 26-01 regarding an Employee Time and Attendance Solution. The document requires bidders to provide general firm information, legal disclosures regarding litigation or contract terminations, and additional capability statements to determine qualifications.
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PDF, Low priority1 page · certification
LowAI Summary for Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion: This document is a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion as per FAR Subpart 9.4. It certifies that the bidder or contractor and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in federal transactions. The certification must be included in all lower tier transactions and contracts. The document includes spaces for signatures, names, titles, and dates for both the bidder and the awardee to validate the certification at the time of bid submission and contract award.
LowAI Summary for Conflict of Interest and Disclosures Form - SBCUSD: This document is a Conflict of Interest and Disclosures form for potential vendors or contractors with the San Bernardino City Unified School District (SBCUSD). It requires disclosure of any financial, business, professional, personal, or other interests that could conflict with the performance of obligations to SBCUSD, including relationships with District employees or Board members and any finder's fees or contractual arrangements that could present conflicts. The form includes a certification under penalty of perjury that no conflicts exist and mandates immediate written notification to the District if any conflicts arise during the contract period.
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PDF, Low priority1 page · other
LowAI Summary for Equal Opportunity Certification Form - San Bernardino City Unified School District: This document is an Equal Opportunity Certification form from San Bernardino City Unified School District. It collects company information including address, contact details, number of employees, and ownership categories such as Minority Owned, Woman Owned, Disadvantaged, Disabled Veteran Owned, or None. The form also identifies company status as independently owned, affiliate, subsidiary, or division. A certification statement affirms the company's commitment to equal opportunity employment, signed by an authorized representative.
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PDF, Low prioritycompliance-document
LowAI Summary for FERPA Compliance Agreement - CA Education Code Section 49073.1: This document outlines the vendor's agreement to comply with the Family Educational Rights and Privacy Act (FERPA) as specified in Section 49073.1 of the California Education Code (AB 1584). It details the requirements for contracts between local educational agencies and third-party providers regarding the management, storage, and use of pupil records and pupil-generated content. Key provisions include ownership and control of pupil records, restrictions on use of information, security measures, notification procedures for unauthorized disclosures, and prohibitions on targeted advertising. The document also defines relevant terms and clarifies the applicability of these provisions to existing contracts prior to January 1, 2015.
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PDF, Low priority1 page · certification-form
LowAI Summary for Iran Contracting Act Certification Form: This document is the Iran Contracting Act Certification form required under Public Contract Code § 2204 for solicitations of goods or services valued at one million dollars or more. It outlines three certification options for contractors based on their proposal amount and investment activities related to Iran. The form requires the contractor's company name, location, signature, printed name and title, and date to certify compliance with the law. This certification is made under the laws of the State of California.
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PDF, Low priority6 pages · tax-form
LowAI Summary for IRS Form W-9 (Rev. Oct 2018): IRS Form W-9, Revision October 2018, Request for Taxpayer Identification Number and Certification. The document is used by a requester to obtain a taxpayer’s correct TIN for IRS information reporting and includes fields for name, business name, tax classification, address, TIN, and certification/signature. It also provides general instructions and explains backup withholding and FATCA certification.
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PDF, Low priority1 page · affidavit
LowAI Summary for Noncollusion Affidavit for Bid Submission: This document is a Noncollusion Affidavit to be executed by the proposer and submitted with a bid, as required by Public Contract Code Section 7106 of the State of California. It affirms that the proposal is genuine, not collusive or sham, and that the bidder has not engaged in any form of price fixing, collusion, or other unfair practices. The affidavit includes a sworn statement by the bidder attesting to the truthfulness of the proposal and the absence of any collusive behavior. It requires the signature and typed name of the bidder, along with the county and state of execution.
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PDF, Low priority1 page · certification-form
LowAI Summary for Russian Sanctions Certification Form: This document is a Russian Sanctions Certification form related to Federal Executive Order 14065 and California State Executive Order N-6-22. It requires contractors with the District to certify compliance with economic sanctions imposed in response to Russia's actions in Ukraine. The form includes certification that the firm complies with sanctions, has ceased investments and financial transactions with Russian entities, and supports the government and people of Ukraine. It requests company name, location, signature, and date.
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PDF, Low priority1 page · vendor-application
LowAI Summary for San Bernardino City Unified School District Vendor Application: This document is a vendor application form for the San Bernardino City Unified School District Purchasing Department. It collects business information including business name, license number, representative details, contact information, products or services provided, and references. The form includes a certification statement by the vendor representative affirming the accuracy of the information and compliance with applicable laws. Submission of this application does not guarantee vendor selection or bidding opportunities. The document is intended for vendors seeking to be recognized by the District for potential procurement opportunities.
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PDF, Low priority1 page · certification-form
LowAI Summary for Workers Compensation Certification Form: This document is a bidder's certificate regarding workers' compensation as required by Labor Code Section 3700. It outlines the employer's obligation to secure payment of compensation either through insurance or self-insurance before commencing work under the contract. The certificate must be signed and filed with the awarding body prior to performance of any work.
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The District is seeking competitive proposals from well-qualified service providers to provide Employee Time and Attendance solution as described in the Scope of Work, Section 4 - Attachments
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