RFP No. 26-16 AI-Powered Student Attendance and Intervention Platform

The San Bernardino City Unified School District is issuing a request for proposals to implement a comprehensive AI-powered student attendance platform designed to automate attendance tracking, enhance data analysis, and facilitate early interventions for students at risk of absenteeism. The platform aims to leverage automation, predictive analytics, and real-time communication to improve attendance rates, streamline staff workload by reducing repetitive clerical tasks, and enable faster communication with families. The project emphasizes compliance with various federal and state regulations, including FERPA, COPPA, and the California Education Code, ensuring robust data privacy and security measures are integrated into the solution. Vendors responding to the RFP are required to submit detailed proposals through the district’s procurement portal by October 28, 2025, demonstrating their capability to deliver the platform along with necessary training, support, and compliance certifications. The procurement process involves multiple compliance and certification requirements, including federal funding adherence, data privacy agreements, conflict of interest disclosures, workers’ compensation certification, and certifications related to debarment, suspension, and international trade laws. Additionally, vendors must submit standard forms such as noncollusion affidavits, Iran contracting act certifications, and equal opportunity declarations, alongside tax identification documentation via IRS Form W-9. The district’s evaluation will consider vendor responses to detailed feature requirements, including attendance automation, analytics, communication tools, case management, and data security standards. The overarching goal is to select a vendor capable of providing a technologically advanced, secure, and compliant platform that supports the district’s efforts to improve student attendance and provide timely support to students and families.