RFP NO. 26-17 Disaster Recovery Consulting Services

The City of Huntsville, Texas, is soliciting proposals for Disaster Recovery Consulting Services under RFP NO. 26-17, with a submission deadline of June 15, 2026, at 2:00 P.M. Central Time. The contract, targeting NAICS Code 541690, seeks a vendor to develop and implement comprehensive recovery plans to restore city facilities to pre-disaster conditions through consulting, planning, design, analysis, permitting, and construction-phase services. The scope includes disaster response and preliminary damage assessments, coordination with TDEM and FEMA, formulation of federal and state grant projects, management of the FEMA Portal, grant administration, hazard mitigation plan updates, and final cost reconciliation and audit readiness. The vendor must also coordinate with accounting, legal, architectural, engineering, environmental, and construction entities. Performance is governed by federal regulations including the Stafford Act, Davis-Bacon, Section 3 of the HUD Act, and environmental and historic preservation standards, with full compliance required under 2 CFR Part 200 and its associated clauses for federal grant procurement. The City does not guarantee any minimum volume of services, and utilization is entirely at its discretion based on emergency needs. The contract has an initial term ending September 30, 2026, with four one-year renewal options extending through September 30, 2030, subject to mutual agreement and retention of all original terms. Proposals must adhere to strict formatting requirements, including five copies with one unbound original and one searchable copy, organized by specified tab identifiers and sealed in envelopes marked with the solicitation number. Page limits are enforced for key sections—Tab B (10 pages), Tab C (20 pages), and Tab F (2 pages)—with exceedances resulting in non-responsiveness. Evaluation is weighted across six factors: Technical Approach and Methodology (25%), Previous Work Performance (25%), Vendor Qualifications and Understanding of Needs (15%), Compliance with Federal, State, and Local Requirements (15%), Capacity and Personnel Availability (10%), and Cost (10%). Award will go to the most advantageous offer considering price and technical merit. Vendors must provide a fully burdened hourly rate schedule for nine labor categories—Project Manager, Grant Administrator, Financial Analyst, Compliance Specialist, Field Inspector, Public Assistance Specialist, Mitigation Specialist, and Administrative Support—with profit separately identified. Mandatory certifications include SAM.gov registration with active status and no debarment, Texas