RFP - Provider Data Management System and Services
Active
Doc847596State & LocalResponse Deadline
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
General Info
NAICS
N/A
Place of Performance
DC, USASet-Aside
NONE
Documents
24PDFHighAI Summary for 2026 Living Wage Act Fact Sheet: District of Columbia Department of Employment Services fact sheet for the Living Wage Act of 2006. It states the living wage rates effective January 1, 2026 through June 30, 2026 ($17.95/hour) and effective July 1, 2026 ($18.40/hour), explains covered contractors and subcontractors, lists exemptions, and describes enforcement/reporting contacts. Issued as an informational notice for compliance guidance.
2026 Living Wage Act Fact Sheet
PDF, High priority: read this first2 pages · wage-determinationPDFHighAI Summary for 2026 Living Wage Notice: District of Columbia Living Wage Act notice for 2026. States the applicable living wage rates effective January 1, 2026 ($17.95/hour) and July 1, 2026 ($18.40/hour), and explains when the requirement applies to contracts and government assistance. Includes exemptions, notice/posting obligations, payroll record retention for 3 years, and claim filing contact information for the Department of Employment Services.
2026 Living Wage Notice
PDF, High priority: read this first1 page · wage-determinationPDFHighAI Summary for Appendix A High Risk Providers Site Visit Checklist: A comprehensive site visit checklist used to evaluate high-risk healthcare providers for enrollment or re-enrollment. The document outlines general provisions (GP) and program-specific (PS) requirements for services such as Case Management, Assisted Living, and Adult Day Health Programs (ADHP), including ADA compliance, facility standards, and HCBS settings requirements.
Appendix A High Risk Providers Site Visit Checklist
PDF, High priority: read this first7 pages · specificationsXLSXHighAI Summary for Appendix D - PDMS RTM Instructions: This document provides the template and instructions for the Requirements Traceability Matrix (RTM) to be submitted with the offeror's proposal. It defines the required fields for tracking RFP requirements through design, system integration testing, and user acceptance testing (UAT).
Appendix D - PDMS RTM Instructions
XLSX, High priority: read this first4 pages · specificationsXLSXHighAI Summary for Appendix E - PDMS Report List: This document is Appendix E, providing a comprehensive list of 48 operational reports for the Provider Data Management System (PDMS). It specifies the report names and their required frequencies of use, ranging from daily and weekly to quarterly and as-requested.
Appendix E - PDMS Report List
XLSX, High priority: read this first4 pages · specificationsPDFHighAI Summary for DC PDMS Service Level Agreements: Appendix B: DC PDMS Service Level Agreements, likely from an RFP, outlining key performance indicators and penalties for the PDMS service. It defines system availability, system performance, database update turnaround, and operational problem management standards. The document includes response-time targets, uptime requirements, error-priority resolution times, and monthly operating fee penalty percentages tied to unmet service levels.
DC PDMS Service Level Agreements
PDF, High priority: read this first10 pages · sowXLSXHighAI Summary for PDMS Contractor and System Capabilities Attestations: A technical capabilities attestation matrix for Provider Data Management Services (PDMS). The document outlines specific system requirements across four operational areas: System Administration & Maintenance, Provider System Processing, Provider Data Maintenance, and Information Retrieval/Reports, including compliance with CMS and MITA 3.0 guidelines.
PDMS Contractor and System Capabilities Attestations
XLSX, High priority: read this first6 pages · specificationsPDFHighAI Summary for Provider Data Management System and Services RFP: Solicitation Doc 847596 for Provider Data Management System and Services (PDMS Manager) issued by the District of Columbia Office of Contracting and Procurement for the Department of Health Care Finance. Dated for offers due November 9, 2026. Includes solicitation/award form, instructions, evaluation factors, and a detailed price schedule with base year DDI CLINs and four option years for operations and maintenance, provider support services, and system change hours.
Provider Data Management System and Services RFP
PDF, High priority: read this first133 pages · rfpPDFHighAI Summary for Revised First Source Employment Plan - Contracts Between $300,000 and $5 Million: Revised First Source Employment Plan form for government-assisted projects/contracts between $300,000 and $5 million, dated February 15, 2018. The document requires employers to provide project and employer information, hiring projections, justification for no new hires, strategies for meeting the 51% District resident hiring requirement, remediation plans, designated responsible official, benefits, ongoing employment/training strategy, compliance history, and current employee residency details.
Revised First Source Employment Plan - Contracts Between $300,000 and $5 Million
PDF, High priority: read this first6 pages · sowPDFHighAI Summary for Standard Contract Provisions for DC Government Supplies and Services July 2010: This document contains the Standard Contract Provisions for use with on-line solicitations and purchase orders by the District of Columbia Government for supplies and services contracts, dated July 2010. It includes key contractual clauses such as covenant against contingent fees, shipping instructions, patent indemnification, quality requirements, and detailed inspection of supplies procedures. The provisions establish contractor responsibilities, inspection rights of the District, and remedies for nonconforming supplies, ensuring compliance and quality assurance in contract performance.
Standard Contract Provisions for DC Government Supplies and Services July 2010
PDF, High priority: read this firststandard-contract-provisionsXLSXLowAI Summary for Bidder/Offeror Certification Form 2025.4.2: Bidder/Offeror Certification Form dated 2025.4.2. This form collects bidder/offeror responsibility information, business entity details, licenses and registrations, individual and business responsibility disclosures, and required certifications. It also references District of Columbia business formation/licensing requirements and requires a final signature in Section IV.
Bidder/Offeror Certification Form 2025.4.2
XLSX, Low priority4 pages · certification-formPDFLowAI Summary for Business Associate HIPAA Compliance Questionnaire (Rev. 4-9-2024): District of Columbia Department of Health Care Finance Business Associate HIPAA Compliance Questionnaire, revised 4-9-2024. This annual compliance form is used to assess whether business associates meet HIPAA and HITECH requirements, and may also be required during bidding or before contract award. It requests organizational profile details, privacy officer information, workforce training, security safeguards, contingency planning, access and mobile data controls, subcontractor/outsourcing practices, and other data handling practices, followed by signature blocks for the contract principal and HIPAA privacy officer.
Business Associate HIPAA Compliance Questionnaire (Rev. 4-9-2024)
PDF, Low priority4 pages · questionnaireDOCXLowAI Summary for Cost/Price Disclosure Certification Form: A Word form titled Cost/Price Disclosure Certification Form. The provided content is largely unreadable/embedded binary image data, with no clear solicitation, contract, or certification text visible. Based on the filename, it appears to be a procurement-related disclosure form, but the substantive content cannot be reliably determined from the document content provided.
Cost/Price Disclosure Certification Form
DOCX, Low priority1 page · otherPDFLowAI Summary for DC Department of Healthcare Finance Moderate Risk Provider Site Visit Checklist: A site visit checklist used by the District of Columbia Department of Healthcare Finance, Division of Public & Private Provider Services, to verify the physical location and operational status of moderate-risk Medicaid providers. It includes verification items for business signage, address accuracy, ADA accessibility, and record-keeping compliance.
DC Department of Healthcare Finance Moderate Risk Provider Site Visit Checklist
PDF, Low priority4 pages · checklistPDFLowAI Summary for DHCF Business Associate Agreement 2024: District of Columbia Department of Health Care Finance HIPAA Business Associate Agreement (BAA), effective 4/1/2018 and revised 4/9/2024. The document sets standard BAA language for contracts and related arrangements involving access to DHCF protected health information (PHI) or electronic PHI. It defines key HIPAA terms and explains that the language must be incorporated into applicable agreements such as MOUs, MOAs, donation agreements, or small purchase arrangements.
DHCF Business Associate Agreement 2024
PDF, Low priority18 pages · business-associate-agreementPDFLowAI Summary for DHCF MITA 3.0 SS-A 2023-2024 Annual Update Final Report: Final report (Version 1.0, August 20, 2024) for the District of Columbia Department of Health Care Finance (DHCF) MITA 3.0 State Self-Assessment (SS-A) annual update. The document details the business, information, and technical architecture results across various Medicaid enterprise domains, including care management, eligibility, and financial management.
DHCF MITA 3.0 SS-A 2023-2024 Annual Update Final Report
PDF, Low priority158 pages · otherPDFLowAI Summary for District of Columbia First Source Employment Agreement 2: Government of the District of Columbia First Source Employment Agreement 2 for non-construction contracts only. The document establishes workforce hiring and apprenticeship requirements for government-assisted contracts, including use of DOES as the first source for recruitment and targets for District resident hiring and apprenticeship hours. It includes employer and contract information fields, eligibility/coverage language, and definitions governing compliance under D.C. First Source laws and related apprenticeship requirements.
District of Columbia First Source Employment Agreement 2
PDF, Low priority11 pages · agreementDOCXLowAI Summary for District of Columbia Government Master Supplier Information Collection: District of Columbia Government Master Supplier Information Collection form for vendor onboarding and supplier profile setup. It collects legal vendor name, tax ID, contact details, supplier and ownership types, mailing and headquarters addresses, business license information, DUNS and ANID numbers, purchase order forwarding preferences, and purchase card acceptance. The document is a fillable administrative registration form, not a solicitation or contract award.
District of Columbia Government Master Supplier Information Collection
DOCX, Low priority2 pages · supplier-formPDFLowAI Summary for DSLBD SBE Subcontracting Plan FAQs & Checklist: Revised August 2026, this document provides guidance, FAQs, and a checklist for completing the Small Business Enterprise (SBE) Subcontracting Plan for government-assisted projects and lottery licenses in the District. It outlines submission requirements for contracts exceeding $250,000, rules for CBE beneficiaries, and the process for requesting subcontracting waivers from the DSLBD Director.
DSLBD SBE Subcontracting Plan FAQs & Checklist
PDF, Low priority11 pages · supporting-documentPDFLowAI Summary for EEO Compliance and Employer Information Report: This document is a Notice of Compliance with Equal Employment Opportunity (EEO) requirements under Mayor’s Order 85-85 and the D.C. Human Rights Act. It includes a business letterhead template for contractors to certify their commitment to comply with EEO laws, outlines the EEO policy commitment prohibiting discrimination, and details affirmative action obligations. The document also contains instructions for submitting Employer Information Reports (EEO-1) to the DC Office of Contracting and Procurement. The version is revised as of October 18, 2024.
EEO Compliance and Employer Information Report
PDF, Low priority5 pages · otherPDFLowAI Summary for IRS Form W-9 (Rev. March 2024): IRS Form W-9, Rev. March 2024, Request for Taxpayer Identification Number and Certification. The document is a taxpayer information form used to provide name, tax classification, address, and TIN to a requester for federal tax reporting and backup withholding purposes. It includes certification statements, instructions, and general guidance for U.S. persons and entities.
IRS Form W-9 (Rev. March 2024)
PDF, Low priority6 pages · otherPDFLowAI Summary for Mayor’s Order 2023-131 - Sexual Harassment in the Workplace Notice: Notice issued under Mayor’s Order 2023-131 addressing sexual harassment in the workplace for District employees, officials, contractors, subcontractors, and members of the public interacting with District worksites. It explains the prohibition, references the Human Rights Enhancement Amendment Act of 2022, and describes reporting and complaint procedures, including agency channels, the District Office for Human Rights, and the EEOC. The document also notes potential investigation and discipline outcomes for complaints involving District employees or contractors.
Mayor’s Order 2023-131 - Sexual Harassment in the Workplace Notice
PDF, Low priority1 page · special-noticePDFLowAI Summary for Past Performance Evaluation Form: Past performance evaluation form used to rate a contractor’s performance. It includes checkboxes and rating guidance for quality of services/work, timeliness of performance, cost control, business relations, and customer satisfaction. The form requests evaluator name, title, signature, organization, telephone number, service type, contract number, amount, period of performance, and remarks supporting excellent or unacceptable performance. It also provides detailed scoring guidance from zero/unacceptable through excellent.
Past Performance Evaluation Form
PDF, Low priority2 pages · past-performancePDFLowAI Summary for Tax Certification Affidavit for DC Contracting: This document is a Tax Certification Affidavit issued by the Government of the District of Columbia, Office of the Chief Financial Officer, Office of Tax and Revenue. It authorizes the release of tax compliance information to a District agency for the purpose of determining eligibility to enter into a contractual relationship. The affidavit certifies compliance with DC tax filing and payment requirements and includes penalties for false statements. It is to be completed by entities registered to conduct business in DC and includes fields for business and tax identification details, signature, and date.
Tax Certification Affidavit for DC Contracting
PDF, Low priority1 page · tax-certification-affidavitAI Contract Breakdown
Uniform Contract FormatContract not broken down yet
CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.
Timeline
PhaseSolicitation
Posted
Solicitation
Response Deadline
Submission deadline
Response Deadline
Organization & Contact Information
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AgencyDistrict of Columbia → Health Care Finance (DHCF)
Contacts2 people available
OfficeN/A
Full Description
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1.1 Please submit all questions regarding the solicitation on the message board. If a prospective Offeror has exceptions to any of the terms or conditions, including insurance provisions, etc., please submit them as questions in the message board for consideration (ref. Section L.5- Explanation to Prospective Contractors).
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