RFP-ROSC-260000002369-1 | RFP for High School Auditorium Lights

Roscommon Area Public Schools is soliciting sealed bids for a complete upgrade of the auditorium lighting system at Roscommon High School in Roscommon, Michigan, under solicitation number RFP-ROSC-260000002369-1, issued on July 15, 2026, with a response deadline of July 31, 2026. The scope includes replacing the existing theatrical lighting control system, installing twelve LED profile fixtures and twelve LED wash fixtures, a new lighting console, DMX distribution equipment, mounting hardware, full system programming, commissioning, and four hours of on-site user training, with all work to be performed at the school’s address on 299 W. Sunset Drive. Bidders must submit a single lump-sum bid covering all materials, labor, equipment, programming, and training, with no unit pricing or line-item cost breakdowns provided in the solicitation. An award is anticipated on August 18, 2026, with project kickoff slated for September 2026, though no defined contract duration or end date is specified. Delivery and performance are to be completed at the school site, and bids must be physically delivered in sealed envelopes clearly labeled “Auditorium Lighting Upgrade Bid” to the school’s address; electronic submissions are not accepted. Contractors are required to comply with all applicable federal, state, and local laws, including Michigan Prevailing Wage requirements, and must provide proof of insurance, three comparable project references, and two mandatory affidavits upon award: the Familial Relationship Disclosure Affidavit and the Iran Economic Sanctions Affidavit. No formal FAR clauses, detailed packaging or marking specifications, invoice procedures, contract administration personnel, or payment office details are provided. Evaluation factors and award criteria are not formally outlined, but the District reserves the right to select the bid deemed most in its best interest, potentially allowing for trade-off considerations beyond price alone. No specific technical standards like ESTA or IESNA are cited, though compliance with industry norms and electrical codes is expected. The NAICS code is 238210, and the procurement is categorized as SLED, with no set-aside or socioeconomic preferences indicated. There is no estimated contract value disclosed, and the solicitation does not require UEI or CAGE codes, nor does it request size status certifications. All submissions must include equipment manufacturers and model numbers, proposed timelines, and lead times for equipment procurement, but no