This Solicitation opportunity from Texas was posted on October 24, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
RFP - Software Solution, Planning, Implementation, and Support Services for the Public Safety Communication and Data Sharing Application for the Harris County Sheriff’s Office
Closed
25/0123State & Local
Submission Closed
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
Harris County is soliciting proposals for a turnkey software solution, including planning, implementation, and support services, for the Public Safety Communication and Data Sharing Application for the Harris County Sheriff's Office. The project is scheduled to begin approximately January 1, 2026, for a one-year term. The scope of work encompasses systems architecture, data management, security, integration, data migration, and ongoing maintenance. Proposers must align their solutions with the US Reference Architecture, which focuses on six key domains: Data Services, Digital Services, Enterprise Technology Infrastructure Services, Information Security Services, IT Service Management, and Technology Optimization.
The award will be determined through a best-value trade-off process, with evaluation weighted on qualifications and design ability (30%), technical capability (25%), overall responsiveness (25%), and pricing (20%). A mandatory pass/fail cybersecurity evaluation is required, necessitating compliance with NIST, CJIS, HIPAA, and PCI standards, as well as the provision of SOC2 Type 2 reports and penetration test results. Vendors must also adhere to the Harris County Minimum Wage Policy of 21.65 per hour and maintain comprehensive insurance coverage, including Professional/Errors and Omissions Liability. Proposals must be submitted electronically via Bonfire by December 22, 2025, at 2:00 P.M. local time.
HighAI Summary for Addendum No. 1 - Harris County RFP Instructions and Requirements: This document is Addendum No. 1 for a Harris County Request for Proposal (RFP). It provides general requirements, instructions, and compliance information for vendors responding to the RFP. Key content includes access to records, ACH vendor payment instructions, addenda handling, assignment restrictions, award criteria, bond requirements, certification of interested parties, debarment certification, compliance with federal, state, and local laws, ethical conduct reporting, contract obligations, renewals, and transition procedures. The addendum emphasizes the importance of following all instructions and specifications, and it requires vendors to sign and include the addendum in their proposal packages.
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HighAI Summary for Addendum No. 1 - Insurance Requirements for Contract 250123: This document is Addendum No. 1 dated 250123, detailing insurance requirements for the contract. It specifies the types and minimum coverage limits of insurance the contractor must maintain during the contract term, including Workers Compensation, Employers' Liability, Commercial General Liability, Automobile Liability, Umbrella/Excess Liability, and Professional/Errors & Omissions Liability if applicable. The insurance must be provided by companies licensed in Texas with an A.M. Best rating of at least A-VII. The contractor must furnish evidence of insurance and notify the county of any policy changes. The document emphasizes that insurance requirements do not limit contractor liability and that failure to maintain coverage may result in contract termination.
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HighAI Summary for Addendum No. 2 - Harris County Travel Policies Manual: This document is Addendum No. 2 to the Harris County, Texas Accounting Procedures Manual, specifically covering Travel Policies, Guidelines, and Procedures. It includes references to various accounting procedures and forms related to travel and vehicle use. The addendum outlines the approved travel policy as of August 8, 2014, detailing the process for travel and conference expense approvals, use of travel request forms, and Commissioners Court's role in approving travel, especially out-of-state and international travel. It also covers vehicle allowance rules, reimbursement procedures, and the use of state contracted travel agents. The document emphasizes cost control, necessary training, and compliance with personnel regulations.
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HighAI Summary for Addendum No. 2 - Insurance Requirements for Contract: This document, titled Addendum No. 2 dated 250123, outlines the insurance requirements that the Contractor must maintain during the term of the Contract. It specifies minimum coverage and limits for Workers Compensation, Employers' Liability, Commercial General Liability, Automobile Liability, Umbrella/Excess Liability, and Professional/Errors & Omissions Liability if applicable. The insurance must be provided by companies licensed in Texas with an A.M. Best rating of at least A-VII. The Contractor must furnish evidence of insurance and ensure subcontractors also maintain sufficient coverage. Policies must waive subrogation rights against the County, and the Contractor must notify the County of any policy changes or cancellations. Failure to maintain required insurance may result in contract termination. The document serves as an amendment to the original contract specifying these insurance obligations.
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HighAI Summary for Addendum No. 3 - Harris County Travel Policies Manual: This document is Addendum No. 3 to the Harris County, Texas Accounting Procedures Manual, specifically covering Travel Policies, Guidelines, and Procedures. It includes references to various accounting procedures and forms related to travel and vehicle use. The addendum outlines the background and updates to travel policies approved by the Commissioners Court, emphasizing the approval process for travel and training expenses, use of travel request forms, limitations on travel outside Texas, reimbursement procedures, vehicle allowance rules, and the use of state contracted travel agents. The document is dated 08/08/14 and provides detailed procedural guidance to ensure compliance with county travel policies and fiscal responsibility.
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HighAI Summary for Addendum No. 3 - US Reference Architecture Overview for Harris County: Addendum No. 3 provides an overview of the US Reference Architecture (USRA) for Harris County, outlining six key domains essential for effective service delivery: Data Services, Digital Services, Enterprise Technology Infrastructure Services, Information Security Services, IT Service Management, and Technology Optimization. The document details the frameworks, methods, and principles guiding each domain, emphasizing data-centric architecture, horizontal digital services, infrastructure support, compliance with security standards, service management activities, and leveraging emerging technologies. This addendum aids proposers in aligning their proposals with Harris County's strategic technology and service delivery framework.
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HighAI Summary for Addendum No. 4 - Harris County IT Security Vendor Controls List: This document is Addendum No. 4 dated 25 January 2023, providing the Harris County Minimum Information Technology Security Vendor Controls List. It outlines mandatory cybersecurity controls for all vendors, cloud vendors (SaaS), custom application design vendors, and commercial off-the-shelf software providers working with Harris County. Key content includes required security practices such as annual cybersecurity training, background checks, secure coding, multi-factor authentication, intrusion detection systems, and compliance with industry standards like NIST, HIPAA, PCI, and ISO27001. The document also specifies artifacts vendors must provide, including SOC2 Type 2 reports, penetration test reports, vendor attestation letters, and various certificates. This addendum serves as a critical amendment to vendor security requirements for Harris County IT procurements.
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HighAI Summary for Addendum No. 4 - US Reference Architecture Overview: Addendum No. 4 provides an overview of the US Reference Architecture (USRA) for Harris County, outlining six key domains essential for effective service delivery: Data Services, Digital Services, Enterprise Technology Infrastructure Services, Information Security Services, IT Service Management, and Technology Optimization. The document emphasizes the strategic framework's role in guiding proposers to align their solutions with county standards and objectives. It highlights the principles of data-centric architecture, horizontal digital services, infrastructure support, compliance with security standards, service management activities, and the focus on leveraging and optimizing technology for sustainable service models.
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HighAI Summary for Addendum No. 5 - Harris County IT Security Vendor Controls List: This document is Addendum No. 5 dated 250123 for Harris County's Minimum Information Technology Security Vendor Controls List. It outlines mandatory cybersecurity controls and artifact requirements for various vendor categories including all vendors, cloud vendors (SaaS), custom application design vendors, and commercial off-the-shelf software vendors. Key controls include annual cybersecurity training, background checks, secure coding practices, multi-factor authentication, intrusion detection systems, compliance with industry standards, and regular vulnerability assessments. Vendors must provide attestations, SOC2 reports, penetration test reports, and other security documentation. The addendum emphasizes compliance with local laws, data protection standards, and secure development lifecycle practices.
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HighAI Summary for Addendum No. 5 - IT Vendor Controls and Cybersecurity Acknowledgement: This document is Addendum No. 5 dated 250123, serving as an acknowledgment form for IT Vendor Controls and Cybersecurity requirements related to a solicitation. It requires a corporate officer, partner, or proprietor to sign, certifying authorization and agreement to abide by all solicitation conditions, including providing required artifacts/documents. The form includes fields for project job number, project description, authorized representative details, company information, and contact data.
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HighAI Summary for Harris County Minimum Wage Certification and Policy: This document is the Harris County Minimum Wage Certification required for prime contractors and subcontractors working on County contracts. It certifies compliance with the Harris County Minimum Wage Policy, which mandates a minimum wage of $21.65 per hour, adjusted annually. The policy aims to improve work quality, safety, and productivity on County projects. It includes definitions, scope, applicability, and exemptions, and requires contractors to maintain records for six years. The document is dated around 2024-06 and outlines enforcement and compliance measures.
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HighAI Summary for Harris County Minimum Wage Certification and Policy: This document is the Harris County Minimum Wage Certification required for prime contractors and subcontractors working on County contracts. It certifies compliance with the Harris County Minimum Wage Policy, which mandates a minimum wage of $21.65 per hour, adjusted annually. The policy aims to improve work quality, safety, and productivity on County projects. It includes definitions, scope, applicability, and exemptions, and requires contractors to maintain records for six years. The policy was adopted by Harris County Commissioners Court on June 4, 2024, and applies to contracts solicited on or after July 1, 2025.
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HighAI Summary for Harris County RFP Acknowledgement: This document is an acknowledgment form for a Request for Proposal (RFP) issued by Harris County. It requires a corporate officer, partner, or proprietor to certify that the RFP submission is made without collusion or fraud and that the signer is authorized to bind the company to the terms of the RFP. The form includes fields for project job number, project description, authorized signature, date, representative name, company name, address, DUNS number, and contact information. It confirms understanding and agreement to the RFP conditions and pricing accuracy.
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HighAI Summary for Harris County RFP Acknowledgement: This document is an acknowledgment form for a Request for Proposal (RFP) related to a project in Harris County. It requires a corporate officer, partner, or proprietor to certify that the RFP is submitted without collusion or fraud and that they understand and agree to abide by all conditions of the RFP. The form includes fields for project job number, project description, authorized signature, date, representative name, company name, address, DUNS number, and contact information. The document is essential for confirming the bidder's commitment and compliance with the RFP provisions.
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HighAI Summary for Harris County RFP for Travel Policy Services: This document is a Request for Proposal (RFP) issued by Harris County for travel policy services. It includes detailed vendor instructions for proposal submission, specifying formatting, organization, and required sections such as transmittal letter, scope of services, pricing, organizational qualifications, legal documents, and miscellaneous information. The RFP outlines evaluation criteria, confidentiality provisions, and expectations for vendor qualifications, including experience with governmental entities and compliance with Texas state laws. The document emphasizes the importance of a comprehensive and accurate proposal response and notes that proposals will be confidential until award and execution of an agreement.
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HighAI Summary for Harris County RFP for Universal Service Reference Architecture: This document is a Request for Proposal (RFP) issued by Harris County for the Universal Service Reference Architecture project. It provides detailed vendor instructions for proposal submission, including formatting, organization, and required sections such as transmittal letter, scope of services, pricing, organizational qualifications, legal documents, and miscellaneous information. The RFP emphasizes the need for vendors to demonstrate relevant experience, technical approach, and compliance with Texas state laws. It outlines the evaluation process and confidentiality provisions. The document aims to solicit comprehensive proposals for a turnkey solution to support the Harris County Sheriff's Office, including planning, implementation, data migration, integration, and ongoing support services.
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PDF, Low priorityother
LowAI Summary for Harris County Software Solution Pre-Proposal Conference Attendance List: This document is an attendance list for the pre-proposal conference held on November 4, 2025, at 10:00 AM CST for the software solution, planning, implementation, and support services for the Public Safety Communication and Data Sharing Application for the Harris County Sheriff's Office. It includes names, departments or companies, phone numbers, and email addresses of attendees from various organizations and Harris County departments.
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PDF, Low priorityacknowledgement
LowAI Summary for IT Vendor Controls and Cybersecurity Acknowledgement: This document is an IT Vendor Controls and Cybersecurity Acknowledgement form related to a solicitation. It requires a corporate officer, partner, or proprietor to sign, certifying authorization to agree to solicitation conditions including IT vendor controls and cybersecurity requirements. The signer attests to providing required artifacts/documents as applicable and certifies the truthfulness and completeness of statements. It includes fields for project job number, project description, authorized representative details, company information, and contact details.
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PDF, Low priorityspecial-notice
LowAI Summary for Pre-Proposal Conference Attendance Sheet for Harris County Sheriff's Office Software Solution 25/0123: This document is an attendance sheet for the Pre-Proposal Conference held on November 4, 2025, at 10:00 AM CST for the procurement of Software Solution, Planning, Implementation, and Support Services for the Public Safety Communication and Data Sharing Application for the Harris County Sheriff's Office. It lists attendees from various companies and departments including purchasing staff, Harris County Sheriff's Office personnel, and representatives from multiple vendors and service providers. The document serves as a record of participants interested in the solicitation numbered 25/0123.
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Software Solution, Planning, Implementation, and Support Services for the Public Safety Communication and Data Sharing Application for the Harris County Sheriff’s Office (for one (1) year beginning approximately January 1, 2026)
