RFP-SPS-260000002351-1 | RFP 2026-21 (BPT2) Large Format AV Upgrades

Southfield Public Schools is seeking proposals under RFP 2026-21 (BPT2) for Large Format AV Upgrades, with the solicitation issued on July 20, 2026, and responses due by 2:00 PM local time on August 5, 2026. The procurement is a competitive sealed bid process targeting upgrades to audiovisual systems across school facilities in Southfield, Michigan, with the primary place of performance located at 24661 Lahser Road and a mandatory pre-bid conference held on July 20, 2026, at Levey Middle School. All bidders are required to submit a sealed physical proposal accompanied by a 5% bid bond issued by a Michigan-licensed surety or an acceptable financial instrument such as a certified check, cashier’s check, or money order. Bids exceeding $50,000 must also include a 100% Performance and Payment Bond. Two mandatory affidavits must be included: a sworn and notarized Familial Relationship Disclosure Statement and an Iran Sanctions Affidavit of Compliance. There is no specified contract value, no detailed statement of work provided in the available documentation, and no technical specifications for the AV equipment or systems to be installed. The award will be made to the bidder deemed by the Board of Education to be in the best interest of the school district, without a stated preference for lowest price or technical acceptability, allowing for a trade-off assessment. Submitting proposals electronically is not indicated as an option; only hard-copy sealed bids addressed to Jesse Sutton at the John W. English Administrative Center are accepted. No information is provided regarding payment procedures, invoicing systems, contracting officer representatives, inspection standards, packaging requirements, or federal funding codes. The solicitation does not require a Unique Entity ID, small business certification, or socioeconomic status declarations, and no evaluation factors, weights, or scoring criteria are disclosed. All bidders are solely responsible for accessing and reviewing the full bid package via the provided online portal for any updates or amendments.