RFP: Technical, Administrative, and Management Consulting Services

REQUEST FOR PROPOSALS Technical, Administrative, and Management Consulting Services inSupport of Round 4 of the Blight Elimination Program for 136-140 East Main Street, Marcellus, Michigan Estimated TimelineIssue Date: June 21, 2024Deadline to Submit Written Questions: July 8, 2024 5PM ESTResponse to Questions: July 12, 2024 5PM ESTProposals Due: July 19, 2024 5PM ESTAward Date: July 22, 2024 (tentative)Project Start Date: Upon AwardContact:  Hope Anderson, Cass County Land Bank Chair, document.write('hopea'+'@'+'cassco.org')For security reasons, you must enable JavaScript to view this E-mail address.Purpose and BackgroundThe Cass County Land Bank Authority (CCLBA) has been awarded blight elimination grant funding round 4 for stabilization of the former Tailgater Building in downtown Marcellus. The State Land Bank has provided the grant agreement for blight elimination activities including ACM/Lead Survey and ACM Clearance, Water mitigation, interior stabilization, mold remediation and security (window/door).     The total cost of the project as submitted is $354,712.72. The CCLBA may use up to 8% of the project costs (up to $24,048.32) to support administration and oversight.Scope of Work The selected contractor will perform administrative and oversight management tasks related to the  grant. These include but are not limited to:Project Planning and OversightCoordinate with the CCLBA to create a timeline for the project. Create a deliverable schedule for  contractors ensuring documentation is gathered timely and reviewed before project proceeds.Coordinating with contractors during the bidding timeframe and after contractors are selected in relation to grant requirements. Coordinate with the property owners for utility disconnection documentation.Draft and Review Requests for Bids and Bid DocumentsDraft documents to solicit bids for the approved activities for the grant. Assist the CCLBA in reviewing bid documents to select qualified contractors.Review ContractsEnsure the scope of work for contractors related to the project is properly outlined in contracts along with the project timeline. Obtain required credentials.ComplianceEnsure compliance with grant agreement between the CCLBA and the Michigan State Land Bank Authority (SLBA), in addition to state/federal law and local ordinances. This may include the following:Uploading project data to CAPGEMSPreparing reports as request by the SLBATracking project progress and other materials required by the SLBAEnsuring appropriate state and local permits are secured and notifications are made and documentedCommunication to ensure contractor compliance with the Davis-Bacon Act/prevailing wage requirementsProviding period onsite lead and asbestos abatement, interior demolition and rehabilitation oversight compliance with bid specifications. Miscellaneous Administrative TasksAssist as requested by the CCLBA to provide project updates to the public.Evaluation CriteriaSubmissions will be evaluated and ranked to determine the best value to the CCLBA based on the  following criteria:Past performance of vendorInitial and ongoing costs for the projectQuality of workConformity with specifications and suitability to the requirements of the LBA reserves the right in its sole discretion to accept or reject any or all proposals, in whole or in part, without incurring any cost of the liability whatsoever, and to waive informalities and minor irregularities in bids received. If the selected vendor and the CCLBA are not able to finalize contract terms for the intended goods and services requested in this RFP, the CCLBA reserves the right to select another vendor to provide the goods or services.Submission GuidelinesFor your bid to qualify, you must submit your bid by 5PM on July 19, 2024 to Hope Anderson at document.write('hopea'+'@'+'cassco.org')For security reasons, you must enable JavaScript to view this E-mail address..Submissions via mail or personal service will not be accepted. The CCLBA will accept proposals that are responsive to the RFP and are prepared and submitted in compliance with the requirements set forth in this RFP. The CCLBA reserves the right to disqualify any proposals to an individual or business having any outstanding amounts due from a prior contract or business relationship with Cass County or the CCLBA or who owes any amount(s) for delinquent federal, state, or local taxes, fees, and licenses.