RFP025-013 Consulting Services for Disaster Recovery and FEMA Public Assistance

The contract involves a competitive solicitation issued by the City of Thomson, Georgia, seeking qualified organizations to provide professional consulting services for Disaster Recovery and FEMA Public Assistance. The agreement is structured as a pre-event, on-call contract with no guaranteed minimum value, intended to support the City in disaster preparedness, response, and recovery efforts, including FEMA documentation, compliance, and project management. The scope emphasizes adherence to federal, state, and local regulations, including Title 44 CFR, 2 CFR parts, Georgia employment laws, and civil rights statutes. The contract incorporates various federal clauses by reference, notably those related to debarment, suspension, EEO, and audit access, with detailed insurance, indemnification, and termination provisions. It mandates comprehensive documentation, including notarized affidavits, certifications, and compliance attestations, and requires the contractor to maintain records for at least five years post-contract. The procurement process is governed by a structured evaluation framework prioritizing past performance (30%), firm qualifications and experience (20%), project approach (20%), price (20%), and technical quality (10%). Proposals must be submitted as hard copies in sealed packages, labeled with the supplier name, RFP number, and title, due by October 31, 2025, at 2:00 P.M., to the City’s Finance Department in Thomson, Georgia. The submission must include all specified forms, schedules, and notarized affidavits, with no electronic or scanned submissions accepted. The contract’s performance period spans up to five years, including one-year base and renewal options, with services activated as needed following a disaster event. Payment will be based on hourly rates detailed in a submitted rate schedule, with invoices supporting project-specific costs and backup documentation, directed to the City’s designated address. Overall, the contract emphasizes compliance, transparency, and detailed documentation to ensure effective disaster recovery support aligned with federal and local requirements.