RFQ-171-260000000392-1 | MS-146 IMAGE SEAL MAILER

The solicitation RFQ-171-260000000392-1 issued by the Michigan Department of Technology, Management and Budget (DTMB) seeks the procurement of MS-146 Image Seal Mailer under a state-level contract framework with strict packaging, labeling, and delivery requirements. The contract requires vendors to deliver 2,000 units per carton, packed in shrink-wrapped cartons with chipboard on top and bottom, on 4-way skids, with each pallet adhering to precise dimensional and weight limits—44” to 48” in length, 36” to 48” in width, no more than 5’6” in height, and a gross weight cap of 4,000 lbs. All cartons must be uniformly sized, labeled with 1/2” block letters, and clearly marked if partially filled, and no barcoding is mandated. Deliveries must be F.O.B. destination to 7461 Crowner Dr., Lansing, MI 48913, with inspection and acceptance conducted by the State upon receipt, and performance must be completed within the timeframe specified, with final acceptance occurring no later than 30 days after delivery. The contract mandates that all goods meet industry standards, be free of defects, and not infringe on third-party rights, with non-conforming items subject to rejection, correction, replacement, or discounted acceptance at the State’s discretion. Vendors must comply with Michigan’s Prevailing Wage Act and Nondiscrimination statutes, including the Elliott-Larsen Civil Rights Act, and are prohibited from subcontracting without prior written approval. All intellectual property developed under the contract is assigned exclusively to the State, and vendors are required to maintain the confidentiality of any State-provided data, using it solely for contract performance and returning or destroying it upon termination. Indemnification clauses shift liability for damages, breaches, or IP infringement to the vendor, and no promotional or media releases about the contract may be issued without State approval. The solicitation is restricted to prequalified vendors eligible to bid, and award will be based on best price and value to the State, considered holistically through quality, past performance, and compliance—not merely the lowest bid. Vendors must register for Electronic Funds Transfer payments through Michigan’s SIGMAVSS portal, and all submissions must include a detailed quote letter and PDF proof with accompanying source files, submitted electronically before the July 16