RFQ-17A-26050100000000000282 | Miscellaneous Clothing & Promotional Items

The solicitation RFQ-17A-26050100000000000282 issued by the State of Maine’s Department of Administrative and Financial Services, Office of State Procurement Services, seeks bids for miscellaneous clothing and promotional items, primarily to furnish clothing materials with or without embroidery and screen printing for resale by the Department of Transportation. The contract emphasizes quick turnaround times, requiring reproduction of existing designs to exactly match current ones and accommodation of new design requests within ten calendar days. Vendors must provide PDF diagrams or drawings for each logo requested and submit comprehensive bid documentation including pricing in an Excel format without links or formulas. Setup fees are restricted to original logo designs and cannot be charged for repeat orders. The contract term spans from June 22, 2026, through June 30, 2028, with optional extensions up to June 30, 2031. Shipping terms are FOB Destination, with all shipping costs included in bid prices, and inspection of goods will occur post-delivery, with unacceptable shipments subject to return at vendor expense. Bidders are required to comply with applicable wage, health, labor, environmental, safety laws, and nondiscrimination statutes, as well as human and labor rights treaties applicable to the country of assembly. Vendors must certify they are not debarred or suspended, have no recent convictions for fraud or related offenses, and have not had government contracts terminated for cause in the past three years. The proposal evaluation is conducted on a Best Value basis with preference given to the lowest-priced qualified bidder, subject to documented past performance considerations. Successful bidders must execute a contract in the form of a State of Maine Buyer Purchase Order, Contract Agreement to Purchase Services, or a State of Maine Master Agreement, and will be paid under net 30 terms via check, EFT, or procurement card without surcharges on card transactions. Submission deadline is June 3, 2026, at 4:00 p.m. local time, with bids submitted electronically through the State’s Vendor Self Service portal. Compliance proof may be requested within 48 hours during evaluation, and failure to provide it can result in bid rejection. The contract requires various certifications, affidavits, and acceptance of potential participation by political subdivisions and school districts within Maine.