RFQ_19NP4026Q0002_PMSC for Kitchen Hood, Fire Suppression System & Exhaust Ducts

The contract solicitation (RFQ 19NP4026Q0002) issued by the U.S. Embassy in Kathmandu seeks a qualified contractor to provide preventive maintenance services for the Ansul Kitchen Hood Fire Suppression Systems and cleaning of exhaust ducts at embassy properties. The contract is structured for a one-year base period with four additional one-year option periods and a possible six-month extension. The contractor is responsible for supplying all managerial, administrative, and direct labor personnel, as well as the necessary transportation, tools, equipment, and supplies to perform semi-annual maintenance in compliance with manufacturer specifications, ANSUL certification standards, and recognized safety protocols. All personnel must be factory-trained or equivalently qualified, with ANSUL certification for the PIRANHA/R-102 system or at least two years of relevant experience. The work entails thorough inspections and maintenance of fire suppression detectors, nozzles, piping, and mechanical linkages, along with submission of a comprehensive preventive maintenance report within 15 days after each service. Proposals must be submitted electronically by January 5, 2026, with all offerors required to be registered in the System for Award Management (SAM) prior to contract award. The contract follows FAR Part 12 acquisition procedures for commercial item services under NAICS code 561790 and specifies firm-fixed-price terms with FOB destination at the American Embassy in Kathmandu. Inspection and acceptance of services will be conducted onsite by authorized government representatives based on strict adherence to technical, quality, and safety standards outlined in the Statement of Work and Quality Assurance Surveillance Plan, which includes maintaining customer complaint levels to no more than one per month. The award process uses a Lowest Price Technically Acceptable (LPTA) evaluation approach, prioritizing compliance with solicitation terms, responsibility of the offeror (including past performance and financial capability), and lowest price. The contract incorporates a comprehensive set of FAR clauses addressing labor standards, small business subcontracting, supply chain security, and safety requirements. Special contract conditions include mandatory personal identity verification, restrictions on certain telecommunications equipment, detailed safety procedures, and audit rights by the Department of State Office of the Inspector General. Payment and invoicing will be administered through the Financial Management Office at the U.S. Embassy Kathmandu, with invoices requiring specific documentation and submission protocols consistent with FAR guidelines.