RFQ#2024-03 - Sanitary Sewer Collection System I & I Engineering Report

BACKGROUND & SCOPE OF WORK The Village of Liberty, Sullivan County, NY is requesting proposals from qualified engineering firms for the preparation of an Engineering Report to assess Inflow & Infiltration (I&I) into the Sanitary Sewer Collection System.    The Engineering Services contract will encompass all project-related engineering and subcontractor services necessary for the preparation of an Engineering Report evaluating sanitary sewer collection system components including piping, manholes, and connections. The Report will assess the component condition and provide a priority list for maintenance, repair, and replacement projects. The Report will need to address both seasonal and weather dependent flows.   It is anticipated that the contracted firm will consider utilizing field inspections, CCTV monitoring, flow & smoke testing, and flow isolation & dye tracer studies as needed to complete the evaluation. The Report will identify the system components, provide a system map and summarize inspection and testing/study results. The Report should also compare dry/wet weather flows; consider local sewer use regulations; consider peak infiltration, peaking factors, peak inflow rates, total yearly infiltration, and total yearly inflow; evaluate repair vs. replacement; and include recommendations for further studies of I&I sources. The Engineering Report must follow the Engineering Report Outline for New York State Wastewater Infrastructure Projects (Eff. Oct. 1, 2023).   The Report is intended to be used in support of funding applications to implement the recommended upgrades needed to reduce excess I&I and ensure adequate capacity for the WWTP to accept new flows and maintain long-term SPDES permit compliance.   This project has qualified for $50,000 in funding through the NYS Environmental Facilities Corporation (EFC) Engineering Planning Grant program, which requires a municipal match of 20%. The awarded contract will be subject to the NYSEFC Mandatory State Financial Assistance Terms and Conditions (Eff. Oct. 1, 2023, Revised Nov. 1 2023).   The selected firm should be prepared to begin work within 1 month of contract execution with the completed report delivered no later than June 2026.      RFQ REQUIRED INFORMATION & FORMAT Proposals should not exceed twenty (25) pages in length (excluding cover and section dividers) and should include the following information: Firm Summary/Profile Summary of ability to work with local/municipal staff Summaries of at least three (3) similar projects previously completed, including project budget Summaries of State/Federal Grant and Loan experience with emphasis on NYSEFC administered funding over the last five years Proposed Project Organization Chart and resumes of key staff that that are anticipated to be assigned to work on the project A minimum of three (3) client references     EVALUATION CRITERIA All proposals received will be evaluated and ranked by the Village Board of Trustees or their designees according to the following criteria:   Evaluation Criteria Points Past Work Performance 30 Staff Experience/Qualifications 30 EFC Funding Experience 20 Ability to work with local/municipal staff 20 Total        100   The Board reserves the right to accept or reject any and all Proposals, in whole or in part, to waive any and all informalities, require supplemental statements or information from any responsible party, have discussions with any respondent to this RFQ to correct and/or clarify responses and negotiate potential contract terms with the most highly qualified firm.     RFQ SUBMISSION REQUIREMENTS Proposals will be accepted until 3:00 PM on June 21, 2024. The proposal package should be clearly labeled Village of Liberty – Sanitary Sewer Collection System Inflow & Infiltration – Response to RFQ and mailed to: Judy Zurawski, Village Clerk, Village of Liberty, 167 North Main Street, Liberty, NY 12754. Please include 8 bound copies of the Qualification Statement.   Minority and women-owned businesses are encouraged to submit responses to the RFQ.   Questions and clarifications on any items related to this RFQ should be directed by email to DPW Director Dave Burke at contact@example.gov.   Service-Disabled Veteran-Owned Set Aside: No Minority Owned Sub-Contracting Goal: 0% Women Owned Sub-Contracting Goal: 0% Service-Disabled Veteran-Owned Business Contracting Goal: 0% Disadvantaged Owned Sub-Contracting Goal: 0% Due date:06/21/2024 3:00 PM Contract term: 12 months County(ies): Sullivan Location: Village of Liberty, Sullivan County NY Business entities awarded an identical or substantially similar procurement contract within the past five years: Delaware Engineering DPC