RFQ 5418 Inventory parts

RFQ 5418 Inventory parts is a solicitation issued by the Southwest Ohio Regional Transit Authority (SORTA) through its Inventory department in Cincinnati, Ohio, seeking quotes for a range of mechanical and components including turbochargers, gaskets, clamps, control units, and other specialized parts. All bids must be submitted exclusively through the official e-Procurement portal; any submissions received via email, fax, physical mail, or alternative formats will be deemed non-responsive. Bidders are required to use the designated pricing table within the portal and include freight costs in their quoted prices. Lead time must be explicitly stated in days for each line item in the NOTES column, even for items considered "in stock," and any core fees must be clearly disclosed in the same field. If a bidder cannot supply the exact part number listed, they must provide an acceptable substitute in the format RM#######. Bids that fail to comply with these formatting and content requirements will not be considered. The solicitation does not specify contract type or value, as pricing fields remain unfilled, and no detailed technical specifications or standards are provided beyond the part descriptions. Evaluation will follow a Lowest Price Technically Acceptable (LPTA) approach, where award goes to the lowest-priced responsive and responsible bidder meeting all mandatory requirements, including compliance with federal and state procurement policies, financial responsibility, licensing, and affirmative action obligations. The bid deadline is August 11, 2026, at 11:00 AM, with no extensions permitted except under verified system failure or emergency conditions. Delivery performance is expected in Ohio, and the contracting officer point of contact is David Drummonds, Supply Chain Coordinator, reachable via email or phone. No packaging, labeling, inspection criteria, or invoicing procedures are outlined, and there are no explicit representations or certifications required beyond affirming quote validity, freight inclusion, lead time accuracy, and core fee disclosure. The procurement is conducted under simplified acquisition procedures and does not include subcontracts, options, or modifications.