RFQ - Buckley SFB - CAMPER TRAILERS
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The 460th Contracting Squadron at Buckley Space Force Base is seeking to purchase five brand-new, non-refurbished towable camper trailers for permanent use by the Outdoor Recreation Center to meet growing demand from base personnel. The trailers must adhere to strict technical specifications including a dry weight between 2500 and 2800 lbs, a layout without slide-outs to reduce maintenance, sleeping capacity for four to five people, a two-way AC/propane refrigerator with automatic ignition, a minimum 100W roof-mounted solar panel with charge controller, electric hot water, a 10-gallon freshwater tank, standard gray and black water tanks, four heavy-duty manual scissor stabilizer jacks, a standard 2-5/16 inch ball hitch with manual tongue jack, and inclusion of at least one propane tank and a spare tire. All units must be delivered fully assembled, safety-inspected, and ready for immediate use within 60 calendar days of order receipt at the specified destination on base, with all personnel required to pass a background check to access the installation. The government will conduct inspection and acceptance upon delivery. The award will be made under a Non-Appropriated Fund Firm-Fixed Price Contract using the Lowest Price Technically Acceptable methodology, prioritizing compliance with all mandatory technical requirements and delivery timelines over price alone. Proposals must be submitted via email to both the Contracting Officer and Contract Specialist before the deadline, with the RFQ number and title clearly included in the subject line, and must include a firm-fixed price quote for five units, a detailed technical compliance narrative, warranty details, company information including CAGE and UEI codes, primary contact details, and proof of active SAM registration. Funds are not yet available, and no contractual obligation will arise until funding is officially allocated. The solicitation is open only to properly registered vendors who submit complete responses in accordance with the outlined submission requirements.
General Info
Agency
NAICS
Place of Performance
Aurora, CO, 80011, USASet-Aside
Documents
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Timeline
Response Deadline
Organization & Contact Information
Full Description
PLEASE SEE ATTACHMENTS FOR ALL INFORMATION PROVIDED FOR THIS REQUIREMENT.
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Revolutionary Federal Acquisition Regulation Overhaul (RFO), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a separate written solicitation will not be issued.
The 460th Contracting Squadron, Buckley Space Force Base (BSFB), CO, plans to procure five (5) brand-new towable camper trailers on behalf of the Outdoor Recreation Center. This is a one-time purchase procurement for permanent acquisition (not a rental or lease agreement) to meet the increasing demand of base personnel and expand the permanent base-owned inventory.
The contractor shall provide brand-new, unused, and non-refurbished equipment in accordance with the specifications outlined below.
Minimum Technical Specifications (Salient Characteristics)
To ensure durability, low maintenance, and ease of use for Outdoor Recreation renters, all proposed camper trailers must meet or exceed the following salient characteristics:
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Layout & Structure: Standard travel trailer layout with no slide-outs (to minimize mechanical failures and maintenance costs).
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Weight Limits: Dry weight within the range of 2500 – 2800 lbs.
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Sleeping Capacity: Seating/sleeping layout capable of accommodating 4 – 5 people.
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Refrigeration: Two-way (AC / Propane) RV refrigerator featuring an automatic electric ignition system.
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Power System: Minimum 100W roof-mounted solar panel integrated with a compatible charge controller to maintain the deep-cycle house battery.
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Water & Plumbing Systems:
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Electric hot water system.
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Minimum 10-gallon freshwater tank.
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Standard grey and black water holding tanks.
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Stabilization: Four (4) heavy-duty manual scissor stabilizer jacks (one installed at each corner).
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Hitching & Towing: Standard 2-5/16" ball hitch receiver equipped with a manual top-wind tongue jack.
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Accessories Included: Must include at least one (1) propane tank and a compatible spare tire.
Delivery Requirements
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Delivery Schedule: Delivered fully assembled, safety-inspected, and ready for immediate deployment no more than 60 calendar days after receipt of order (ARO).
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FOB Point: Destination.
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Delivery Location: Buckley SFB Outdoor Recreation (ODR), Aspen Street, Building 1022, Buckley SFB, CO 80011.
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Base Access: All contractor employees and delivery drivers must be capable of passing a background check to enter the installation.
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Government Inspection: Items will be inspected and accepted at destination by authorized government officials.
Evaluation & Basis for Award
The Government intends to award a Non-Appropriated Fund (NAF) Firm-Fixed Price Contract to the responsible Offeror whose conforming quote represents the Lowest Price Technically Acceptable (LPTA) offer.
The following factors will be used to evaluate offers:
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Price: Evaluated for fairness, reasonableness, and balance.
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Technical Acceptability: Capability of proposed items to meet all salient characteristics outlined in the Statement of Need. Offeror must also show compliance with the 60-day ARO delivery timeline.
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RFQ Compliance: Submission of all required documentation and information as specified below.
Note on Availability of Funds: Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of funds. No legal liability exists until funds are made available.
Submission Instructions
To be considered responsive, interested vendors must submit their quotes via email. Please include the RFQ number (FA254326Q0023) and the title (ODR Camper Trailers) in the subject line of the submission.
Quotes must be submitted to both the Contracting Officer and Contract Specialist:
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Contracting Officer: Lt Andrew Flamm (andrew.flamm.1@spaceforce.mil)
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AND
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Contract Specialist: SSgt Ethan Sullivan (ethan.sullivan@spaceforce.mil)
Required Submission Package Details:
To be considered responsive, your quote package must include:
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Pricing: Firm-Fixed Price quote for CLIN 0001 (5 Each - Towable Camper Trailers).
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Technical Description: A detailed technical description showing exactly how the proposed trailers meet all specifications (layout, dry weight, sleeping capacity, refrigeration, solar power, water tanks, etc.).
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Warranty Information: Details of standard commercial and any extended warranty options.
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Company Information: Company name, physical address, CAGE code, and UEI number.
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Contact Information: Main Point of Contact (name, email address, phone number).
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SAM Registration: Proof of active registration in the System for Award Management (SAM) via www.sam.gov.
Attachments:
RFQ For ODR Campers - CAO 30 July 2026
Attachment 1 - Statement of Need - ODR Campers - CAO 30 July 2026
Attachment 2 - NAF Standard Clauses Incorporated By Reference Full Text CAO 30 May 25
Primary Points of Contact
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Lt Andrew Flamm
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Title: Contracting Officer
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Email: andrew.flamm.1@spaceforce.mil
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SSgt Ethan Sullivan
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Title: Contract Specialist
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Email: ethan.sullivan@spaceforce.mil
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