RFQ For Design Build Task Order Agreement

REQUEST FOR QUALIFICATIONS (RFQ) RHF-4-108516 DATE OF ISSUANCE: May 22, 2014 Project: DESIGN-BUILD TASK ORDER AGREEMENT (TOA) Location: NREL South Table Mountain (STM) 15013 Denver West Parkway Golden, CO 80401 To: All interested Small Business firms that specialize in Design-Build Services (firms must be located within 75 miles drive of NREL STM site in Golden, CO) For: Small Business Set-Aside - Design-Build Services The National Renewable Energy Laboratory (NREL) which is operated under Prime Contract No. DE-AC36-08GO28308 with the United States Department of Energy (DOE), intends to solicit competitive proposals from prequalified sources for Design-Build projects throughout the NREL Colorado campuses. Notice of Small Business Set-Aside: A "small business concern," as used in this solicitation, means a concern, including its affiliates that are independently owned and operated, not dominant in the field of operation in which it is bidding on, and is qualified as a small business under the size standards in this solicitation. Background: The National Renewable Energy Laboratory (NREL) routinely subcontracts for General Plant Projects (GPP), General Plant Maintenance & Repair (GPMR), and Minor Construction (MC) work to support research activities and to incorporate health and safety improvements into the NREL campuses and facilities. The work requirements for a specific project shall be fully described in an individual SOW and awarded to the Subcontractor by individual Task Order. This SOW is for a Design-Build Task Ordering Agreement (TOA) that will enable NREL to obtain the resources and materials required to complete specific tasks in a timely and effective manner. General Description of the Work: The Subcontractor shall provide complete design and construction services to accomplish a variety of tasks at NREL including: - Building alterations, including laboratory, equipment, support, and office spaces; - Facility operational system alterations; - Facility, site, and utility repairs; - Equipment relocations; - Site and utility improvements and alterations; - Miscellaneous Minor Construction tasks (generally less than $250,000). The project specific SOW for each individual task order shall be developed by the assigned NREL Project Manager and presented to the Subcontractor through a formal Request for Proposal (RFP) by NREL's Contracts and Business Services Office, including sketches, drawings, specifications, and/or written work descriptions. All work shall be performed according to the applicable codes and standards in force at the time of work. The Subcontractor shall ensure all safety and health requirements are met for each of the individual task orders awarded under this TOA. The work to be performed comprises the design and construction described in the individual task order and supporting documents, and shall include all design services, project management, project coordination, estimating, scheduling, subcontractor procurement, deliverables, labor, materials, transportation, equipment, and supplies necessary to complete the project as required in the project specific SOW. Submittal of equipment and materials performance data may also be required. Formats for these requirements shall be specified in the individual task order SOW. When an individual task order has been completed, AutoCAD as-built drawings of as-built conditions shall be prepared by the Subcontractor and submitted to NREL. Subcontractor will also provide operating and maintenance (O&M) manuals. Formats for these documents shall be specified in the individual task order SOW. The Subcontractor's field representative shall ensure all safety and health requirements are met for each of the individual task orders awarded under this Statement of Work. Potential subcontract award and available project funding: It is the intent of NREL to award one or more Firm Fixed Price Task Ordering Agreement(s). The anticipated period of performance is (12) months, with four 12-month option periods (60 months, if all options are exercised). The anticipated ceiling amount is $1,000,000.00 per 12-month period (a total of $5,000,000.00 for each Task Ordering Agreement awarded). Typical individual Task Orders issued during the period of performance range from approximately $30,000.00 to $250,000.00. NREL makes no promises or guarantees of minimum amounts awarded to any selected subcontractors. NREL reserves the right to make any number of awards or not to make awards. Prequalification Process: NREL has determined that Design-Build firms must be prequalified to submit a proposal for this project. Prequalification will be determined by NREL's panel review of the submitted information, in accordance with the technical criteria provided below. NREL will establish a short list of firms determined to most qualified to perform the project successfully. To allow Design-Build firms the flexibility to provide the most appropriate project team and cost effective services to NREL, a Design-Build firm may identify up to a maximum of three (3) A/E partners in each major design discipline (Architect, Mechanical Engineer, Electrical Engineer, Structural Engineer, and Civil Engineer). All A/E partners submitted will be considered part of the proposed Design-Build firm and will be required to provide the required prequalification materials. Selection Criteria: All criteria stated below are considered important, however criteria B & C are more important than criteria D. A. Go/No-Go Requirements: Bonding: - Provide a currently dated letter from the Surety referencing this Design Build TOA project and stating the firm's bonding capacity per project and the firm's aggregate bonding capacity. Safety: - Provide (3 binded-complete copies) of your Company Safety Plan. Reference NREL EHS Manual. (Attachment 1) - Provide the EH&S Compliance worksheet and fill out the Experience Modification Rating (EMR) section; if you score higher that 1 then answer questions 4, 5 & 6. (Attachment 2). B. Technical Expertise: Subcontractor's capability in the area of managing and implementing design-build projects of the type and complexity described in the SOW for facilities and infrastructure projects. This information must be provided for all identified A/E partners in each major design discipline (Architect, Mechanical Engineer, Electrical Engineer, Structural Engineer, and Civil Engineer). - Describe your past experience in performing design-build services for governmental agencies in the last 5 years. - Describe your past experience in the modification to laboratory or research facilities in last 5 years. - Describe your experience in performing the following types of design-build projects over the last 5 years o Building alterations, including laboratory, equipment, support, and office spaces; o Facility operational system alterations; o Facility, site, and utility repairs; o Equipment relocations; o Site and utility improvements and alterations; o Miscellaneous Minor Construction tasks (generally less than $250,000). - Does your firm specialize in or do you have specific expertise that NREL should be aware of? (i.e. hospital work, tenant finish work, industrial controls, fire system installations, etc.). C. Experience: Key Personnel: The qualifications and availability of the firm's proposed project team in the area of Design-Build project management. Include key personnel for all identified A/E partners in each major design discipline (Architect, Mechanical Engineer, Electrical Engineer, Structural Engineer, and Civil Engineer) - Duties of Key Personnel must be clearly defined and resumes limited to 2 pages. - Submit resumes of Key Personnel identifying related experience for the last 5 years, listing education, professional licensing. - Describe the availability of Key Personnel during NREL's proposed project duration. Project Management: The subcontractor's capability to control the scope, cost, and schedule of each task. - Describe your proposed process to review scopes of work, develop cost proposals, and execute each task to completion? - What would be your management approach and methodology for the planning, implementation and management of each project? - Location of facilities of key personnel/staff and equipment (must be within 75 miles drive of NREL STM site at Golden). D. Past Performance: - Supply three (3) separate references complete with contact information and a brief project description where your Design-Build Firm has had experience working with Campus projects- (Military Base, Hospital-Medical Center or Industrial Park) ranging from $100K-$500K range of magnitude. - This factor considers the quality of the Offeror's past performance within the last 5 years, in performing contracts for Design-Build projects with regards to technical success and customer satisfaction. This factor also considers the quality of the offeror's performance in carrying out the work required, specifically, workforce management, scheduling and meeting project budget constraints by managing cost. - Include all identified A/E partners in each major design discipline (Architect, Mechanical Engineer, Electrical Engineer, Structural Engineer, and Civil Engineer) RFQ Preparation Information: A. The Qualifications Statement must include a title page, including the RFQ number and title, name of your organization and principal contact (with postal address, telephone and fax numbers, and email address). B. Formatting instructions - -A page is defined as one side of an 8 " x 11" sheet of paper. - -Use a 12-point font. - -Maintain at least 1-inch margins on all sides. - -Copies must be double sided. C. A "Qualifications Statement" in original and 5 copies directed toward meeting the requirements of the solicitation. The Qualifications Statement shall be organized in the following sections: - Executive Summary o Company Information - Include a short statement that covers when your business was formed, the names/titles of the officers and key personnel of your company, the number of employees, and your business location. o Small Business Size Standards o NAICS codes and description of specialty services - related to this RFQ. o Summary - Key items listed in the Qualifications Statement. - Tab A - Go/No-Go Requirements (Submit 2 copies of your complete Safety Plan) - Tab B - Technical expertise - Tab C - Experience - Project Management & Key Personnel - Tab D - Past Performance The total page limit for the Qualifications Statement shall be an unlimited page count. D. This RFQ does not allow the submittal of facsimile or electronic qualifications statements. E. This RFQ does not commit NREL to pay costs incurred in the preparation and submission of a response to this request for RFQ. NAICS Code and Small Business Size Standard A. This TOA for Design-Build Services is seeking certified Small Business Design Build Teams with the following North American Industry Classification System (NAICS) codes 236220-Commercial and Institutional Building Construction, 541310-Architectual Services, 541330-Engineering Services. B. The small business size standard for 236220 is $33.3M in annual receipts; for 541310 is $7.0M; for 541330 is $14M. (An annual receipt of a concern means the annual average gross revenue for the last three fiscal years.) Timely Responsiveness: All questions or request for clarifications must be submitted in writing via email to deborah.godshall@nrel.gov, by June 3, 2014, at 2:00pm. The original and 5 copies of Qualification Statements are DUE on or before Monday, June 16, 2014 at 2:00 pm local time. No hand delivered copies will be accepted. Please submit via US Mail, UPS or FedEx to: Deborah Godshall, Sr. Subcontract Administrator National Renewable Energy Laboratory 15013 Denver West Parkway, MS: RSF030 Golden, CO 80401 Office: 303-384-7387 Thank you for your interest and responsiveness in supporting NREL's RFQ for this Design Build Services Task Order Agreement. Sincerely, Deborah Godshall Senior Subcontract Administrator Attachments: 1. NREL Environmental Health and Safety Manual (Attachment 1). 2. NREL Environmental, Safety and Health Subcontract Risk Evaluation Worksheet (Attachment 2). 3. NREL Design Guidelines (Attachment 3). 4. NREL Standard Construction Specifications (Attachment 4).