Rio Grande State Center needing removal and installation of flooring in Unit 1, Building 515

The Texas Health and Human Services Commission is soliciting competitive bids under solicitation number HHS0017503 for the removal and installation of flooring in Unit 1, Building 515 at the Rio Grande State Center in Harlingen, Texas. This Invitation for Bids (IFB) is governed by the HHS Uniform Terms and Conditions Vendor Version 3.4, which establishes the legal framework for the contract, including compliance with all applicable state and federal laws, equal employment opportunity requirements, adherence to Occupational Safety and Health Act standards, mandatory use of the E-Verify system for workforce eligibility verification, and the obligation to maintain all necessary local, state, and federal permits and licenses. The contract will be executed under Texas law, with venue exclusively fixed in Travis County, and includes provisions for record retention, agency and state audit rights, and severe consequences for false representations, including immediate contract termination. Bidders must submit complete documentation including the required SAM.gov Unique Entity Identifier, Texas Identification Number, Federal Employer Identification Number, and other entity registrations, and must certify they are not suspended or debarred from doing business with the state or federal government. The scope of work requires the contractor to perform flooring replacement in a 4,245 square foot area during standard business hours Monday through Friday, 8 a.m. to 5 p.m. Central Time, with a 24-hour response requirement to all service calls and correction of any performance issues within 48 business hours. All work must meet or exceed industry standards, be free of material defects, and fit for ordinary use. The initial contract term runs from the date of award through August 31, 2026, with no renewals allowed, though the agency may extend the term by up to one year for continuity purposes if funding permits. Bids must be submitted exclusively through the HHS Online Bid Room, by email to [email hidden], or via physical delivery on a single USB drive; facsimile and other unsanctioned methods will be rejected. Pricing must be submitted using Exhibit C, with firm, fixed prices valid for the contract’s duration. Evaluation will consider compliance with specifications, performance delivery capability, demonstrated ability to perform, and price, with award based on best value to the state—not necessarily the lowest price. Invoicing must be monthly, itemized, and tied to the contract number, with payment governed by the Texas Prompt Payment Act and no reimbursement permitted for incidental expenses such as