RM27-1 Vehicles

The State of Utah Division of Purchasing is soliciting bids under solicitation number RM27-1 for the provision of vehicles under a potentially multi-award contract with a five-year term. Vendors must meet technical and cost thresholds to be eligible for award, with selection based on best value through a trade-off process that balances technical merit and pricing. Pricing must be guaranteed for the first 12 months, and percentage discounts must be maintained throughout the contract’s duration. A 0.50% administrative fee is required and must be paid quarterly via check, electronic funds transfer, or through an automated vendor usage management system. The place of performance is statewide within Utah, and all vehicles must comply with state governance and security policies, including prohibitions on products sourced from restricted foreign entities or produced with forced labor. Vendors are required to certify compliance with federal and state regulations such as UCA 63G-27 regarding anti-boycott laws and UCA 63G-6a-121 concerning labor practices. Proposals must be submitted electronically via the U3P portal with separate technical and cost volumes, and combining information across these sections is strictly prohibited. While no specific line items or guaranteed purchase volumes are defined, the State explicitly states it does not commit to any minimum order quantities. All contractors must ensure adherence to Utah’s technology and security standards, including hosting any related services within state-managed cloud environments such as AWS, GCP, or Azure, without passing on hosting costs to the State. Vendors must attain FedRAMP Core status within 12 months of award and achieve Authorized status within 24 months, and must provide the State’s Division of Technology Services with immediate Continuous Monitoring access within two weeks of intent to award. Personnel with access to sensitive data must pass background checks, and product samples may be requested for evaluation. Equivalence substitutions require pre-approval, and any proposed technology upgrades must align with Utah Administrative Code R33-112-502. Legal compliance, including anti-boycott certification and confidentiality claims for proprietary information, is mandatory, with unjustified redactions potentially leading to proposal rejection. Payment remittance for administrative fees is directed to the State of Utah Division of Purchasing, and no contracting officer, COR, or COTR is named in the solicitation. All communication must be channeled exclusively through the designated procurement officer, and proposals must not reference external websites or include unsupported claims.