Road Materials, Liquid Asphalts

Collin County Public Works Department is soliciting bids for the supply of liquid asphalt materials under solicitation number 2026-277, with a response deadline of July 16, 2026. The contract, classified under NAICS code 324121, focuses on providing CRSCRS-1, CRS-1P, CRS-2P, CSS-1, MC-250, MC-30, MC-3000, MC-800, RC-250, RC-3000, RC-800, and ROC road overcoat materials, all to be delivered or picked up in specified gallon quantities. Pricing must include hauling and fuel costs, and three hours of demurrage, with a secondary evaluation factor based on pickup price plus roundtrip distance to the McKinney Stockpile multiplied by the IRS mileage rate. Delivery must occur within 24 hours of order receipt, Monday through Friday between 7:00 a.m. and 3:00 p.m., at designated locations under FOB Inside terms. The contract term spans one year from July 11, 2026, to July 10, 2027, with an option to extend for three additional one-year periods upon mutual agreement. All materials must meet Collin County approval standards, be clean, new, unused, and of current manufacture, with rejection procedures allowing vendors to retrieve unsatisfactory loads within ten days at their own expense. The County reserves the right to award the contract in whole or in part, by line item or category, and may make primary and secondary awards based on the lowest and best bid criteria, factoring in price, past performance with the County, delivery reliability, and references. Invoices must be submitted to the Collin County Auditor’s Office with purchase order numbers, vendor details, tax ID, and a legible signature from County personnel on delivery tickets. Subcontractors including haulers must be paid within ten days of vendor receipt of payment, with non-compliance risking contract termination. Vendors must provide certified insurance certificates meeting minimum liability limits of $1 million per occurrence and $2 million aggregate for general and products/completed operations liability, workers compensation as required by Texas law, and $1 million commercial auto liability with waiver of subrogation and additional insured status for Collin County. A performance bond is required for contracts over $100,000 and