Roadway Surface Data Collection and Rating Services

Baltimore County is soliciting proposals for a contract to provide PAVER pavement data collection and analysis services aimed at assessing the condition of County-maintained roadways. The contractor will be responsible for scanning each lane of the County’s roads on a three-year rotating basis to calculate the Pavement Condition Index (PCI), thereby assisting the County in prioritizing maintenance and repair projects. The contract is structured for an initial one-year period with four additional one-year renewal options, reflecting a flexible, requirements-based agreement rather than a fixed-price arrangement. The solicitation number is P-10000505, issued by the Baltimore County Division of Procurement Services for the Bureau of Highways, with proposals due electronically through the County’s procurement portal by mid-2026. Evaluation of proposals will be based on a trade-off analysis emphasizing the contractor’s organizational capability, demonstrated technical experience, financial stability, references, responsiveness, and cost, with an emphasis on overall value rather than lowest price alone. The scope includes strict environmental packaging requirements prohibiting non-recyclable Styrofoam and mandating recycled or biodegradable packing materials. Deliverables must comply with Baltimore County’s Standard Specifications for Construction and Materials and related safety and technical standards. Contract administration is handled by the County’s Office of Budget and Finance, with payment submissions accepted via mail or email. Key personnel must be identified with resumes submitted, and substitutions require prior County approval. The County reserves broad rights including contract modifications, multi-agency usage extensions, and adjustments to service quantities. Confidentiality of proprietary information is subject to Maryland’s Public Information Act, and compliance with numerous mandatory certifications and affidavits is required for proposal responsiveness. Performance metrics include timely delivery, thorough inspection and acceptance governed by defined County standards, and adherence to all contractual terms to avoid penalties or termination.