Roof Management & Building Envelope Consulting Services

The Upper Grand District School Board is soliciting proposals under solicitation CV-1326 for a consultant to provide ongoing roof management and general building envelope consulting services for its Capital Renewal department. The scope of work covers educational and administrative sites within Wellington and Dufferin Counties, focusing on preserving roofing assets and prolonging their service life. Key responsibilities include conducting site investigations, performing sub-surface moisture detection and non-destructive testing, preparing technical specifications and tender documents, and providing on-site quality assurance and construction review. Deliverables include written reports with digital photographs submitted within 48 hours of inspection, asbestos testing samples, and the provision of electronic AutoCAD design drawings in native DWG format upon project completion. The contract features an initial term ending September 30, 2028, with options for two additional 24-month extensions through September 30, 2032. Award selection is based on the best overall proposal, with non-financial rated requirements accounting for 80 percent of the score and financial weighting accounting for 20 percent. Proponents must achieve a minimum of 55 points in the non-financial evaluation to proceed. Pricing is structured as fixed percentage rates based on project value ranges, with additional hourly or unit rates for specific services. Administrative requirements include Net 30 payment terms via direct deposit, compliance with the Municipal Freedom of Information and Protection of Privacy Act, and the provision of a Workplace Safety and Insurance Act good standing certificate and police background checks.