Roster Candidates for Engineering Consulting Services – Bridge and Culvert Program

The Corporation of the Town of Newmarket is seeking qualified engineering consulting firms to establish a roster of proponents for its Bridge and Culvert Program. This non-binding solicitation, identified as RFRC-2026-169, aims to identify responsible consultants to provide a comprehensive suite of services including design, assessment, maintenance, rehabilitation, replacement, construction administration, inspection, and lifecycle management for Town-owned bridges, pedestrian bridges, culverts, retaining structures, and related assets. The scope specifically emphasizes compliance with Ontario Structure Inspection Manual standards and the Town's Capital Infrastructure Policy, with a critical requirement for rapid emergency response capabilities for structural risks. As of March 24, 2025, the Town has adopted a policy prioritizing Canadian suppliers. The selection process involves a multi-stage evaluation focusing on business overview, experience, staff resources, and methodology, with the top two ranked proponents who meet minimum thresholds entering into a three-year Master Framework Agreement. Proponents must provide hourly rates for various roles, ranging from Project Directors to Construction Inspectors, though no guaranteed volume of work is promised. Contractual requirements include net 30-day payment terms via direct deposit, strict adherence to the Occupational Health and Safety Act, and the provision of valid WSIB clearance and insurance certificates with all payment requests. Additionally, consultants are subject to strict non-disclosure and media restrictions, and must follow specific environmental guidelines regarding the reduction and disposal of packaging.